May 14th 2025 Minutes (Annual Meeting)
GREAT GONERBY ANNUAL PARISH COUNCIL MEETING
MINUTES OF MEETING HELD
(252603)
ON
14 May 2025
AT
Memorial Hall, Belton Lane, Great Gonerby
Open Forum: The open forum was held as part of the Annual Parish meeting immediately before this meeting and was not required prior to this meeting.
Parish Council Meeting opened at 7.30pm
Present: Cllr K Davey Chair (KD) Cllr G Beckett (GB) Cllr M Beckett (MB)
Cllr A Davey (AD) Cllr T Davis (TD) Cllr D Jacobs (DJ)
Cllr M Neal (MN) Cllr Keith White (KW) Vacancy
Minutes – Caroline Marion (CM)
1. Apologies: Cllr M Davis (MD)
Absent: Cllr Emma Austen (EA)
2. Election of Chair:
Nomination received from Cllr Karri Davey. Proposed by MN Seconded by KW
Paper balloted - vote taken. Clerk counted the ballot papers. Result – unanimously accepted.
KD Signed the acceptance form accepting the position of Chair for the Parish Council.
3, Election of Vice Chair:
Nomination received from Cllr Ginny Beckett. Proposed by TD Seconded by AD
Paper balloted - vote taken. Clerk counted the ballot papers. Result – unanimously accepted.
GB Signed the acceptance form accepting the position of Vice Chair for the Parish Council.
4. Declarations of interest or dispensation:
Clerk had received notification from KD regarding position on board of LALC. KD explained the relationship and at both the LALC meetings and the PC meetings would alert this was in place should there be anything relevant to LALC.
It was noted that this declaration is only required to be renewed every 4 years but as KD was now Chair she wanted to remind everyone again. Registered previously on DPI. Unanimously accepted.
New DPI’s requested from GB and KD with update of elected positions including spouses.
New DPI’s requested from TD and MD as lead for the PC for the Neighbourhood Plan.*
5. Previous Minutes of PC meeting held on 7 April 2025
- Matters arising: None
- Reviewed, accepted, adopted
6. Minutes of EOM meeting held on 23 April 2025
- Matters arising: None
- Reviewed, accepted, adopted
7. Previous Minutes of Annual Parish meeting held on 8 May 2024
- Matters arising: None
- Reviewed, accepted, adopted
8. Previous Minutes of Annual Parish Council meeting held on 8 May 2024
- Matters arising: None
- Reviewed, accepted, adopted
9. Staffing Committee:
Nothing to update – MN
10. Highways update:
Cllr Ken Bamford is the new Councillor for Reform and thanked everyone for inviting him to the
meeting. He gave a quick overview of how he had become a Councillor and explained he hoped to
make changes.
He said he wanted to ‘show actions and not words’ He asked for a list of outstanding issues.
KD said they had an issue relating to the Zebra Crossing and the donation to LCC. It was agreed that
this was to be discussed at the end of the meeting. Cllr Bamford asked if the Clerk would email any
documents and information to him.
11. Policy and Procedures:
All policies to be numbered and set up on template designed by DJ.
Communications Policy – reviewed - further amendments required. Particular concerns were raised
regarding comments made on FB and explained posting on FB is seen as speaking for the PC.
Discussion on PC’s own FB page to be added to agenda for next meeting,
When amendments made document to be emailed out to all Councillors for approval before next
Meeting.
Terms of reference - sub planning committee. DJ to review document for approval at next meeting.
12. Official Correspondence & Planning:
Update on those received & circulated via email to all Councillors
Confirmed that documents & emails sent to Councillors had been read & accepted by all.
It was agreed that a list of communications would not be circulated in the future.
13. Project updates:
9.a Environment: The green areas, trees, grass verges, cemeteries, etc are being well maintained.
Thanks were expressed by GB for the voluntary help given by Councillors.
b Hanging baskets: Plants to be ordered. Clerk still waiting for quotation. To be sent asap.
KW from Ancaster Flowers offered a donation of £100.00 towards the plants or the Meadow field..
Thanks was given by KD.
c. VE day – KD thanked everyone who had helped to make VE day a success & had received good
feedback.
d. Memorial Hall Trustees – First meeting on 27 May 2025 - update by GB/AD following meeting.
MN raised the issue of the lease for the MH and what action was being taken. A short
Discussion took place. The Chair explained that this was to be discussed in the near future
but would be beneficial to discuss this after it had taken place.
To be added to agenda in July 2025.
e. Church Lane donation – GB explained she had written to Mick Hill requesting a
plan/map and land registry information for the solicitor and was waiting to hear back.
f. Wild Meadow, Memorial Hall – MN is main lead on the project. It was agreed that.
volunteers would clear the ground in the area next to the MH in preparation for planting the plugs in
September to save money. It was also agreed to place the order for the plants at a cost of £279.60
from Meadowmania, Bristol now. KW from Ancaster Flowers offered to donate a box
of seeds in addition to the order being placed.
g. Asset Register: AD has checked all items on the fixed asset Register and found to be in good
condition. The register is to be uploaded onto the Workbook in preparation of the interim audit in
November but will need to be consolidated and costs adjusted accordingly before the Clerk can
Action. Noted the sign at the Gibbet needs replacing.
h. Bench replacement: A poll had been carried out regarding where to put the replacement bench.
There had been 5 replies nominating the memorial hall playing field area but the MH had already
expressed the decision that it would not be acceptable. Councillors were asked to suggest
alternative areas and feedback at next meeting.
i. Charlie’ statue – AD thanked TD for the work she had carried out previously to
source funding. It had originally thought that Charlie would not need any work for several years. However, after talking with Harry who oils Charlie, and closer inspection by AD
it was felt this may be sooner than expected. KD explained that Allison Homes may make a
contribution and could be £2/£4K. To be followed up by AD. All to monitor Charli & his condition.
j. School Bell: Photos available. CM to collect and copy.
k. Cemetery Fees: Comparisons with other parishes found our fees were out of line. A single price
list for fees to include both Hill Top & St Sebastians cemeteries. It was proposed, accepted and
adopted to increase the fees from 1 June 2025.
.
14. Planning sub committee
MK. KD, AD to be the team with AD as lead. TOR’s to be finalised by DJ and emailed out to PC for
approval at next PC meeting.
15. Neighbourhood Plan – presented by Cllr T Davis on behalf of Cllr M Davis as follows:
• Leaflets have been printed (paid for by MD and TD) and distributed to delivery volunteers. Delivery is underway to all parish households.
• This is a milestone meeting as it is the final parish and a consultation meeting for Stage 1 of the NP process, And an opportunity for our planning consultant Steve Kemp to introduce himself and present to the parish. The final category is Infrastructure, which is the category to which village opinion has the least potential input, because any infrastructure requirements for future developments are set out in planning legislation and cannot be influenced. Steve will be able to advise the types of infrastructure requirements which might be placed on any developer. From this point onwards Steve will become the main driver of the NP project
• Steve has provided an e-mail update around next steps, in summary:
- Complete the topic workshops.
- Carry out assessments of Green Infrastructure and Local Green Space.
- Commission the Design Codes, Housing Needs Assessment and (if necessary) Site Allocations Appraisal.
- Hold a community “workshop” to agree a Vision and Objectives, and the scope of the Policies.
• The cost for the above is already included initial grant already received. The next round of grant application should be open around July time when the new provider is in place for SKDC.
16. Financial Matters:
• Finance report: KD asked if there was any questions on the information listed below
previously emailed to all councillors for review.
No questions raised on Bank statements from 1 April 2025 – 30 April 2025 (6 accounts)
Bank reconciliation for May 2025 (attached)
Payments made in May 2025 (attached)
Receipts in May 2025 (attached)
17. Clerk update:
• Budget update – allocation of re-alignment circulated prior to meeting, Accepted by all.
DJ raised the issue that no Chairpersons Allowance had been included in the budget. KD had explained she had not wanted it included, However it was agreed it should be re-instated for future Chairpersons. Proposed, seconded and adopted.
• Bank accounts – Previously circulated to all Councillors. Agreed by all & signed by KD/GB
• AGAR – Still in progress as previous years figures were incorrectly submitted.
• VAT Q4 – to be claimed at end of June for 3 months (April, May and June)
• Liability insurance renewal due 1 June 2025. Waiting for confirmation on inclusions.
• IT support – NDA to be completed before working with new company at £40/hr.
MN asked about SharePoint for everyone in the PC including the Clerk – to be looked into
once the IT company are on board.
• Resignation of Cllr T Bridle, accepted 8 May 2025. Vacancy currently advertised via SKDC. Will be opened up for parishioners on 30 May 2025.
• Summer conference held by LALC at Lincoln Showground on 16 July
for Clerks & Councillors - £45 plus VAT. Open to all Councillors.
18. New motions:
Discuss the cost for hand flaying of hedges around playing field at the Memorial Hall
Discuss the PC having their own Great Gonerby Facebook page
19. Motions for next meeting:
Next meeting on 7 July 2026 at 7.15 pm
Attached:
Bank statements from 1 April 2025 – 30 April 2025 (6 accounts)
Bank reconciliation for May 2025
Payments made in May 2025
Receipts in May 2025