Memorial Hall Treasurer's Report
GREAT GONERBY MEMORIAL HALL
CHAIRMAN’S AND TREASURERS YEAR END REPORT MARCH 2024
1. Trustees
The most recent Trustees Annual General Meeting was held on 23 June 2023.
The following Trustees were confirmed:-
Ian Skellern – Chairman
Glendyr Saward- Secretary
Tony Saward – Treasurer
Jenny Critchley
Karri Davey-Parish – Parish Council Liaison
Andy Mayer
Janet Thompson
Jeff Thompson
Annette Callow – Bookings Secretary
Matt Trimm
Sue Nash
Kelly Walton
Dave Witheridge
Matt Tipton - Gonerby Youth FC Liaison
2. Hiring
The use of the Hall is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement .There are three main types of hiring undertaken.
• Monday to Friday, 08h30 to 16h00 Pre-school classes (term time only)
• Regular leisure activities, Monday to Friday evenings
• Weekend parties/celebration events on a one-off basis (Trustees provide opening and closing duties to ensure building security is maintained)
The weekend bookings are taken On-line only through Lemon Bookings which has taken a considerable work load away from the Bookings Secretary.
3. Finance
At the end of February 2023 (end of our financial year) our finances were as follows:-
Treasurers Account:- £ 24,287.42
Savings Account:- £ 16,037.02
3G Account:- £ 68814
Cash:- £ 1.80
TOTAL:- £ 41,014.38
As at the end February 2024, our financial position is as follows:-
Treasurers Account:- £ 27,314.14
Savings Account:- £ 16,197.54
3G Account:- £ 20,787.08
Cash:- £ 1.80
TOTAL:- £ 64,300.56
Since the end of February 2023, our Income has been £44,785.20 and our Expenditure has been £21,499.02. This has resulted in an excess of income over expenditure at a record £23,286.18. As usual the parties again providing the lion’s share of the income at £12,640.00 after the deposits had been repaid, followed by the Pre-school at £6,615.00.
The 3G Football facility continued to provide a good income at £6,570.00 which is a little down on last year but the maintenance costs are down at £1,758.21.
The maintenance costs for both the hall and the field and playground are considerably down as there has been no major work carried out.
4. Health & Safety
All the statutory inspections and servicing have been carried out, including the fire alarm system. PAT Testing carried out on 17 July 2023.
5. Maintenance
As can be seen from the provisional accounts, there has been less expenditure on Hall Maintenance, Field & Playground Maintenance and on the 3G Football Pitch Maintenance. Further details of the major items are given below:-
Hall Maintenance
Upgrade of toilets £ 522.00
Field & Playground Maintenance
General maintenance £ 855.00
Grass Cutting £1,238.00
3G Football Pitch.
Fence repairs £ 564.00
New goal posts £1,128.12
6. Potential Expenditure in 2024 and Beyond.
Football Pitch Upgrade.
Following inspection by the Football Association the football pitch has been rated as “Basic”. The Trustees were advised that a grant was available from the Football Association to assist in upgrading the pitch. It was agreed that we should apply for this grant and we have been awarded a grant of £ 12,800.00 over the next 6 years which will cover approximately 50% of the cost of the upgrade. A Contract has been placed with Fineturf to carry out the work starting in July/August 2024.
Solar Panel Installation
We were advised by the Parish Council, who actually own the hall that they were intending to apply for a grant from SKDC for the supply and installation of Solar Panels and battery storage on the roof of the football changing rooms. The PC proceeded to obtain quotations for this work to be carried out and have applied for a grant from SKDC Prosperity Fund to cover 70% of the cost of the installation, the remaining 30% to be paid by the Memorial Hall, which will amount to approximately £ 6,000.00. We have received confirmation that the application has been approved in principle, but as the SKDC are now short of funds we are not sure exactly how much we will receive. It is possible that this project may not proceed at this stage.
7. Summary
Overall, we have had a very good year financially, with our income exceeding expenditure by £23,286.18.
Perhaps it is time for the Trustees to consider whether we should spend some of available funds on improvement projects.
C. I. B. SKELLERN – CHAIRMAN. A .F. SAWARD - TREASURER
07 April 2024