2026-27 Events Committee Agendas

Dear Events Committee Councillor, 

You are hereby summoned to attend an Events Committee Meeting of Great Gonerby Parish Council, to be held in The Memorial Hall, Belton Lane, Great Gonerby, NG31 8NB on Friday 3rd of July 2026, commencing at 8pm. 

Prior to the commencement of the Meeting there will be a public forum for up to 10 minutes, where members of the public may ask questions or make short statements to the Committee. Members of the public may not speak during the formal meeting unless invited to do so.

Dated: 28/06/26

Council Members:

Cllr S. Gray - Lead       Cllr T. Knight   Cllr K. Morrall        

In attendance – Arlayna Bennett – Clerk

In attendance – Caroline Marion - RFO    

Great Gonerby Events Committee

Meeting Agenda

Agenda Items

1. Public Participation (First 10 Minutes)
   Members of the public are invited to speak on matters relevant to the work of the Events Committee. Individual contributions may be time‑limited.
2. Apologies for Absence
   To receive apologies for absence.
3. Resolve to accept minutes from meeting held on 11th May 2026
4. Finance (RFO / Proper Officer)

To receive financial reports relating to the Events Bank Account (Virgin Media a/c ending 1344)

1. To receive the Events Bank statements, payments and transfers for the financial year 2025–2026, as previously circulated to Members, published on the Parish Council website, and recorded within Parish Council minutes.
   Recommendation: That the Committee notes the information.

2. To receive the Events Bank statements, payments and transfers for the financial year 2026–date, as previously circulated to Members, published on the Parish Council website, and recorded within Parish Council minutes.
   Recommendation: That the Committee notes the information.

3. To receive a report on current expenditure for Summer Fest, including comparison against the approved budget and the remaining balance.
   Recommendation: That the Committee reviews and notes the position and makes any recommendations to Full Council if required.

4. To receive the Events Asset Register for review, including any updates to incorporate items from previous years not yet recorded.
   Recommendation: That the Committee recommends approval of the updated Asset Register to Full Council.

5. Summer Fest Planning and Delivery

To receive updates and consider arrangements for Summer Fest, including:

a) Wet Weather Contingency Plan
b) Stalls and Activities (including Tombola and Raffle) – including financial controls and ownership of funds
c) Volunteer Coordination and Job Roles (including marshals and parking stewards)
d) Parking and Traffic Management
e) Waste Management (including litter picking and bin provision)
f) Floats / Parade and Dog Show Arrangements
g) Music, Entertainment, and Stage Management
h) Food Vendors – including food safety requirements
i) Risk Assessment and Event Safety Plan
j) Event Setup and Close-Down Responsibilities
k) Insurance Arrangements
l) First Aid Provision
m) Access Arrangements and Public Notices/Signage

6. Payments for Summer Fest
   To consider and approve payments relating to Summer Fest expenditure.
   Recommendation: That payments are approved in accordance with financial regulations.
7. Motions for next meeting