Freedom of Information Policy
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Great Gonerby Parish Council |
Freedom of Information policy
1. This policy outlines the information that the Council makes publicly available under the model publication scheme, as well as the methods of access and associated costs. The information is categorized into 7 classes for ease of reference.
2. Class 1: Who we are and what we do. Includes the organisational structure, roles, contact details and locations. Only current information will be made available.
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Details about Council and Committee members |
Hard copy |
Cost as per schedule |
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Official contact details for Parish Clerk and Council Members |
Hard copy and website |
Cost as per schedule |
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Location of Council office and property and accessibility details |
Hard copy and website |
Cost as per schedule |
3. Class 2: What we spend and how we spend it. Incudes financial records including budget, income, expenditure and financial audits. Only information from the current and previous financial year will be made available.
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Annual return form and auditor’s report |
Hard copy |
Cost as per schedule |
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Finalised budget |
Hard copy |
Cost as per schedule |
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Precept details |
Hard copy |
Cost as per schedule |
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Borrowing approval letter |
Hard copy |
Cost as per schedule |
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Financial standing orders and regulations |
Hard copy |
Cost as per schedule |
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Grants given and received |
Hard copy |
Cost as per schedule |
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Current contracts and contract values |
Hard copy |
Cost as per schedule |
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Members’ allowances and expenses |
Hard copy |
Cost as per schedule |
4. Class 3: Our priorities and performance. Includes strategic plans, performance indicators, audits, inspections and reviews. Only the most recent report will be made available.
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Annual report to parish / community |
Hard copy |
Cost as per schedule |
5. Class 4: How We Make Decisions. Includes the decision-making processes and records. Only the current and previous year’s information will be made available.
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Meeting timetable (Council and committees) |
Hard copy and website |
Cost as per schedule |
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Meeting agendas |
Hard copy |
Cost as per schedule |
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Meeting minutes (excluding confidential information) |
Hard copy |
Cost as per schedule |
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Reports presented to Council (excluding confidential information) |
Hard copy |
Cost as per schedule |
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Consultation responses |
Hard copy |
Cost as per schedule |
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Planning application responses |
Hard copy |
Cost as per schedule |
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Bye-laws |
Hard copy |
Cost as per schedule |
6. Class 5: Our policies and procedures. Includes current policies, protocols and procedures, and governing Council services and responsibilities.
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Procedural standing orders, Committee terms of reference, delegated authority, code of conduct and policy statements |
Hard copy |
Cost as per schedule |
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Policies on equality, diversity, health and safety, information requests and complaints |
Hard copy |
Cost as per schedule |
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Records management policy (retention, destruction, archiving) |
Hard copy |
Cost as per schedule |
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Schedule of charges for published information |
Hard copy |
Cost as per schedule |
7. Class 6: Lists and registers. Registers and lists maintained by the Council.
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Asset register |
Hard copy |
Cost as per schedule |
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Register of Councillors’ interests |
Hard copy |
Cost as per schedule |
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Register of gifts and hospitality |
Hard copy |
Cost as per schedule |
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8. Class 7: Services we offer. Includes information about public services provided, including facilities and any associated fees.
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Burial grounds |
Hard copy |
Cost as per schedule |
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Parks, playing fields and recreational facilities |
Hard copy |
Cost as per schedule |
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Public seating, litter bins, clocks, memorials and lighting |
Hard copy |
Cost as per schedule |
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Bus shelters |
Hard copy |
Cost as per schedule |
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Summary of services with recoverable fees (eg burial fees) |
Hard copy |
Cost as per schedule |
9. The schedule of charges in the table below applies to all requests for information. ‘Actual cost’ represents the real cost incurred by the Council to provide this service.
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Photocopying (Black & White) |
Actual cost |
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Photocopying (Colour) |
Actual cost |
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Postage: Actual cost of Royal Mail 2nd Class Statutory Fee |
As per relevant legislation |
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Venue Hire (if required) |
Actual cost |