May 2022 Minutes Annual Parish Council Meeting
GREAT GONERBY PARISH COUNCIL
Minutes of the Meeting held on Wednesday 11th May 2022
At the Memorial Hall, Belton Lane, Great Gonerby
Present: Cllr. Hutchinson Chairman, Cllr. H Fletcher Vice Chairman, Cllr. T Bridle,
Cllr J Critchley, Cllr. K Davey and Cllr. M Neal
Cllr. A Maughan LCC
Several members of the public were welcomed to the Parish Council meeting.
1. Apologies for Absence: Cllr. T Critchley – Work Commitments
Cllr M Davey Dunderdale – Work Commitments
Cllr. A Mavros – Work Commitments
Cllr. R Plant – Unwell
Cllr. K Rice-Oxley SKDC Councillor – Work Commitments
2. Declarations of Interest/Dispensations
None
3. Co-option of New Councillor
There being only one applicant for the vacant post, Christian Cundall, he was duly adopted into the Parish Council. This was unanimously agreed. Cllr. Cundall then spoke to introduce himself to Councillors.
4a) Nomination of Chairman and Vice Chairman
Cllr. Hutchinson advised that he was prepared to continue as Chairman for one further year only, unless one of the Councillors wished to take on the role. No volunteers came forward so Cllr. Hutchinson was duly confirmed as Chairman for a further year. Proposed J Critchley and seconded Cllr Neal.
Likewise the Vice Chairman advised he would stand for a further year. This was agreed. Proposed Cllr. Neal and seconded Cllr. Davey.
b) Signing of Chairman’s and Vice Chairman’s Declaration and Acceptance
The forms were duly signed.
5. Minutes signed from Previous Meeting
The Minutes of the meeting held on the 16th February 2022 were duly agreed and accepted as a true record. Proposed by Cllr. Davey and seconded by Cllr. Bridle
6. Official Correspondence and Circulation
A letter from the Parish Council had been sent to LIghtsourceBP with regard to the Community payment. It has been agreed with Marston Parish Council to split the funds pro-rata according to the land in each Parish which works out at 3/7ths to Marston and 4/7ths to Great Gonerby. The payments agreed are £21,429 to Marston Parish Council and £28,572 to Great Gonerby Parish Council. £10,000 of this money has already been allocated as the Parish Council’s contribution towards the upgrade of the High Street zebra crossing.
SKDC have sent updates to Electoral Register
SKDC are running the Best Kept Village competition again this year with judging due in July. The results from 2021 competition were read out and discussed.
Email from SKDC confirming that Parish Council can re-apply for a Grant towards the cost of the proposed village signs.
Correspondence with regard to a stile on Footpath 4 from one of the villagers, the problem has been dealt with by Mr Thompson who is in contact with LCC with regard to the definitive map.
Correspondence from a homeowner in Belton Lane asking for the Parish Councils views on a proposed development .
Email from SKDC with regard to Street naming on the Rectory Farm area. No ideas have been forthcoming from Councillors. An attendee suggested names of Lincolnshire rivers.
Email from LALC with regard to Parish Councillors email addresses. No change was thought necessary at this time.
Email correspondence from Cllr Stokes with regard to a press release about the murals on the Memorial Hall and requesting to be invited to future Parish Council meetings. Cllr. Stokes has been advised the Press release was nothing to do with the Parish Council and confirming that he would be invited to all future Parish Council meetings.
Email from Cllr. Maughan with regard to pot holes and dog fouling. Cllr. Maughan advised that Highways are going to deal with the worst pot holes and he agreed to chase for this to be done as soon as possible.
Email from villager with regard to parking problems at St Sebastian’s school. This has been referred to the local Community Police officer for monitoring.
Email from LCC with regard to the Lincolnshire Funding Portal which is changing to a funding information service based in Lincolnshire.
Email from Zurich advising of a change of Account Manager.
Business Rates Bill received from SKDC in respect of Hill Top Cemetery. The Chairman advised that there was nothing to pay as dispensation has been granted by way of Small Business Relief.
Email from resident of Covill Close with regard to parking issues when football tournaments are taking place. It was agreed that parking on pavements and obstructions should be reported direct to the police at the time of the incident.
Two Clerks and Councils Direct magazines were circulated.
7. Clerk and Members to Report Back on Matters Outstanding
a) Ideas for “Something” for the Village
Cllr. Critchley suggested a further defibrillator for the Memorial Hall. The Clerk was requested to find out if there are any grants available to help towards the cost.
Cllr. Davey asked the Clerk to chase up re clearing the path through the Millennium Wood. LCC Community Volunteer scheme had agreed to do this.
Cllr Neal advised the wild meadow area on the field is not looking the best. It was agreed that it needed cultivating. Cllr. Neal is going to ascertain what needs to be done.
b) Appointment of Secretary/Finance officer to Poor Land Charity
This was dealt with at the Annual Parish Meeting – Cllr. Davey has agreed to take on the post.
8. Review of Risk Assessment, Data Protection, Privacy Statement and Website Accessibility Statement
All the above were reviewed and there being no changes were unanimously agreed.
9. Review of Standing Orders & Financial Regulations including Quotation Amounts
All the above were reviewed including quotation amounts which were confirmed to all Councillors. There being no changes all were unanimously agreed.
10. Financial Matters
a) To receive Year End Accounts
The Year End Account were reconciled with Bank balances and agreed as accurate.
Proposed by Cllr. Fletcher and seconded by Cllr. Davey. Unanimously agreed.
b) To consider, approve and sign the Annual Governance Statement 2021/22
The AGAR was reviewed, approved and signed by the Chairman
c) To consider, approve and sign the Accounting Statement 2021/22
The Accounting Statement was reviewed, approved and signed by the Chairman.
d) To consider the Chairman’s Allowance (current £550)
The Chairman’s Allowance was discussed in his absence and it was agreed to increase the allowance to £600 for the coming year. Unanimously agreed.
e) Accounts for payment
The Clerk presented the following for payment
18.02.22 Power-Shift Cleaning Power Wash of Pond Area 146.00
18.02.22 Roll and Scroll Deposit for Jubilee Bench 500.00
26.02.22 K Davey Purchase of PS5 from donation money received for Party in the Park 359.99
27.02.22 Staff Salaries February salaries and computer 551.73
27.02.22 Ebay Ukraine Flag 7.99
02.03.22 Great Gonerby Memorial Hall 50% costs of aluminium frames for murals 47.00
07.03.22 Post Office 12 x Second Class Stamps 7.92
08.03.22 Gifts 2 Impress Jubilee Coins for Village children 1,272.60
09.03.22 BDG Mowing Path edging at Hill Top Cemetery 130.00
15.03.22 Tony Jackson Test dig around root at St Sebastian's 20.00
21.03.22 CST Accountancy Services Pay Roll Administration 70.00
25.03.22 Staff Salaries March Staff Salaries and computer 551.73
25.03.21 Anthony Jackson Repairs to Grantham Road Bus Shelter 91.00
25.03.22 E J Walker 2nd Class stamps x 12 7.92
31.03.22 HM Revenue & Customs Tax Payment 401.00
01.04.22 LALC Annual Subscription 466.68
07.04.22 PWLB Loan Repayment 4,923.67
07.04.22 BDG Mowing 2 x Grass Cutting 196.00
07.04.22 WH Smiths Arch lever file, dividers and USB 21.98
25.02.22 Amazon Raffle Tickets for Party in the Park 10.99
27.04.22 Staff Salaries April Salaries and computer 546.02
30.04.22 Rymans San Disc for New Councillor and A4 paper 12.98
RECEIPTS
25.02.22 Price & Sons Interment and Purchase of Plot 2AC - Roberts 820.00
25.02.22 Price & Sons Purchase of Plot 2AB - Roberts 460.00
28.02.22 Virgin Money 95 Day Deposit Interest 5.73
02.03.22 Virgin Money Cash Back 0.03
31.03.22 Virgin Money Deposit Account Interest 1.05
31.03.22 Virgin Money 95 Day Deposit Account Interest 12.46
05.04.22 SKDC Half Year Precept 14,418.00
07.04.22 Robert Holland Purchase of Plot 2 Y- Vincent 820.00
04.04.22 Virgin Money Cash Back on Expenses Account 0.03
20.04.22 HMRC VAT Refund 1871.08
Proposed Cllr. Neal and seconded Cllr. Bridle. Unanimously agreed.
f) Review of Zurich Fidelity cover of £10,000,000 and acceptance of Insurance Policy
The Insurance Policy was reviewed and agreed for the next year.
11. Hall Representatives for Next Year
Cllr J Critchley and Cllr. Davey were nominated and both agreed to continue as Representatives for the next year. Unanimously agreed.
12. Advisory Groups
The Chairman asked for a volunteer to join the Planning Committee. Cllr. Neal volunteered and was accepted.
Applications
S22/0023
Mr N Thompson
Gonerby Grange, Folly View, Gadds Lane, Belton
Replacement of existing windows
S22/0346
Mr J Holt
32 Elms View, Great Gonerby
Erection of single storey side and rear extension
S22/0459
Mr and Mrs N Baxter
19 Belvoir Gardens, Great Gonerby
Extension to rear of bungalow
S21/0175?PSLET
Land to the North of Longcliffe Road and South of Belton Lane, Grantham
Submission for approval of reserved matters (aorm) relating to landscaping only, pursuant to outline permission S15/3189.
S22/0336
Mr R Wilson
Moto 101 Ltd, Old Great North Road, Gonerby Moor
Section 73 application for the variation of Condition 1 (days of operation) of S20/0143 to allow operation on Mondays and Tuesday 09.00 – 21.00 hours.
S22/0669
Mr M Birtle
Rose Garden Place, Toll Bar Road, Marston
Erection of storage/maintenance building and office/welfare building
S22/0710
Mrs S Brennan
Shire Cottage, 7 Marratts Lane, Great Gonerby
Erection of a single storey front extension and single storey rear extension
S17/2155
Public Speaking at Planning Committee
Downtown Garden Centre, Old Great North Road, Great Gonerby
Outline Planning Permission with EIA
APPROVED
S22/0023
Mr N Thompson
Gonerby Grange, Folly View, Gadds Lane, Belton
Replacement of existing windows.
S18/2080
Mr D Le Hair
9 Newark Hill, Great Gonerby
Approval of Conditions 3 (Materials) 4 (Windows and doors) and 5 (Site Investigation Report and Remediation Scheme) of Planning Permission S17/003
S22/009
Mr D Le Hair
r/o 9 Newark Hill, Great Gonerby
Conversion of farm building to dwelling and erection of a detached garage.
S22/0512
Liz Briggs
Peascliffe Farm, Gadds Lane, Belton
Steel Portal Frame agricultural building
Mr J Holt
32 Elms View, Great Gonerby
Erection of single storey side and rear extension
S27/2155
Downtown Garden Centre, Old Great North Road, Great Gonerby
Outline Planning Permission for Designer Outlet Centre
b) The Environment
The Vice Chairman bought the meeting up to date with issues round the village:
He advised that the Pond area had been cleaned and sanded
Charlie has received another coat of oil
Cllr. Fletcher advised the Bus Shelter on Grantham Road had been repaired but the fix was only short term and requested the cost of a new shelter be included in next year’s budget. The Clerk was requested to get quotations.
Tree roots at St Sebastian’s have now been removed and the owner of the affected plot is happy.
Cllr. Fletcher advised the WI had plated a Jubilee Tree at Hill Top. A plaque is awaited.
Cllr Fletcher advised that an audit of St Sebastian’s Churchyard had been carried out in conjunction with Simon Cole of Linnells. The outcome all good apart from a couple of headstones were a bit wobbly and need monitoring. One headstone was lying on the ground. No urgent works required, however, the Parish Council has lost contact with the owners of the plots concerned. Cllr. Fletcher has agreed to carry out an annual Risk Assessment of the Churchyard.
c) Amenity Areas
No issues raised
d) Highway Matters
The Chairman requested Cllr. Maughan to chase up pothole repairs to the High Street. This was agreed. Cllr. Maughan advised the meeting that he was due to meet Highways to discuss issues of parking and yellow lines.
13. Notice of motions for future meetings
The Chairman requested the position of Chairman to be discussed at the meeting in July. The Clerk will ensure this is on the Agenda.
14. Any matters for urgent discussion
Cllr. Davey volunteered to join LALC County Committee. This was agreed and the Co-option Nomination Form was duly completed.
Cllr Davey spoke of the Parish Council’s gift to the village children in recognition as there had been issues regarding distribution. It was agreed to stick to the original plan initially. Any leftover gifts will be advertised on the website and distributed on a first come first served basis.
It was also agreed that a Councillor should distribute the gift at St Sebastian’s and the Clerk was requested to contact the school to ask if this would be possible.
Cllr. Davey asked permission to order a copy of the Lockdown Book for the Parish Council archives. This was unanimously agreed.
There being no further business the meeting closed at 21.35.
Flag Flying Days: 6th June D Day
9th June Official Celebration of Queen Elizabeth II Birthday
21st June Armed Forces Day
27th June Veteran’s Day
7th July London Bombing