October 2022 Minutes
Minutes of the Meeting held on Wednesday 5th October 2022
At the Memorial Hall, Belton Lane, Great Gonerby
Present: Cllr. Hutchinson Chairman, Cllr. T Bridle, Cllr T Critchley, C Cundall, Cllr. A Mavros and Cllr. M Neal. Cllr. A Maughan LCC
There were six members of the public in attendance at the meeting.
A villager reported that there were tree branches over hanging the High Street from the Memorial Hall field. It was agreed the Clerk would report this to LCC Highways for attention
Another villager reported that the trees on the green in Elms View needed attention. The Chairman agreed to investigate who was responsible for the maintenance of the trees.
An overgrown hedge on Pond Street was also reported. The Clerk agreed to report this to LCC Highways.
Reverend Sarah Tierney attended the meeting to introduce herself to the Parish Council. She was welcomed by the Chairman to the Parish. Sarah advised that in addition to Great Gonerby she is looking after 7 other parishes.
A discussion took place with regard to a vehicle hitting the wall to the front of the church and ownership. The Church Warden is dealing with this and contacting SKDC.
Mr Thompson advised that the High Street planters had been watered for the last time this year and requested permission to contact Tony Jackson to arrange for their removal sometime in the coming weeks. This was agreed. The planters have been particularly colourful this year. The Chairman thanked Mr Thompson for looking after them on behalf of the Council.
Mr Thompson has still to make contact with property owners with regard to heritage signs to be placed where pubs used to stand. The library on the High Street will be known as the White Swan Library.
Mr Thompson advised the defibrillator was now up and registered with the ambulance service. The clerk was requested to arrange for the three defibrillators registered on a website map.
1. Apologies for Absence: Cllr. K Davey Holiday, Cllr M Dunerdal-Davey Holiday
Cllr. H Fletcher Unwell and Cllr. R Plant Unwell
2. Amended Standing Orders
Following unease with voting procedures for co-option of Councillors, with the help of LALC Rule 8 of the Standing Orders has been amended to read:-
a. Voting on Co-option will be by written voting slips i.e. a simple cross against the candidate they are voting for. The collated and counted voting slips will be available for inspection by all present.
b Where more than two persons have been nominated for a position to be filled by the Council and none of those persons has received an absolute majority of votes in their favour, the name of the person having the least number of votes shall be struck off the list and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person. A tie in votes may be settled by the casting vote exercisable by the chairman of the meeting.
The amendment to Rule 8 together with the information that needs to be added relating the Great Gonerby Parish Council was duly adopted. Proposed by Cllr. Critchley and seconded by Cllr. Mavros.
3. Declarations of Interest/Dispensations
Cllr C Cundall – Planning Application S22/1529
4. Minutes signed from previous meeting
The Minutes of the meeting held on the 13th July 2022 were duly agreed and accepted as a true record. Proposed by Cllr. Neal and seconded by Cllr. Bridle.
5. Clerk and Members to report back on matters outstanding
a) Pond Bench – Cllr. Hutchinson advised that the bench was now nearly completed all that remained to do was for the stones and epoxy resin to be set into the seats. A photo was shown of the nearly complete bench.
b) The village signs are now cut and making progress.
6. Official Correspondence & Circulation
Email received from Vistry Homes with regard to development on land at Rectory Farm and requesting a meeting with to discuss plans. The Chairman is in contact with Vistry Homes.
Email from Cllr. Maughan with regard to a Q & A Session with Cllr Richard Davies from LCC Highways. Cllr. Fletcher is to attend the meeting.
Email from Anglian Water with regard to the proposed Lincolnshire Reservoir
Email from Sara Barnes offering to help with dog waste
Email from Jenny Critchley confirming her resignation
Email from LALC with regard to Bell Tower at the school. The Clerk was asked to query the reply.
Letter from Lottery Community Fund confirming the grant awarded of £2550 for the new defibrillator at the Memorial Hall.
Two letters from SKDC updating Electoral Register
Letter from Virgin Money confirming new deposit Account to hold Social Committee funds
Email from villager with regard to dog fouling in the village and request for more bins. The Chairman advised it was highly unlikely any further bins would be provided and it was suggested that a bin is moved from the High Street to the end of Kelham Road. The Clerk to contact SKDC
Email received asking if PC published a list of recent deaths. The Chairman confirmed this is not done.
Letter received from Londonthorpe and Harrowby without Parish Council with regard to proposed Town Council Boundaries. Matter to be discussed under Item 7.
Email received with regard to noise from Social Club but this was thought to be a one off incident and dealt with by the police.
Email received with regard to the location of the bench on the playing field. Both Parish Council and Memorial Hall are aware of the complaint.
Email received with regard to the option to opt out of the SAAA central external auditor appointment arrangements, it was agreed to continue with the scheme.
LALC had forwarded a copy of their AGM Minutes for distribution.
7. Grantham Town Council Boundary Changes
The Chairman explained the proposed Town Council boundaries advising that properties to the north of Pennine Way would be taken into the new Town Council rather than remain in Great Gonerby. Cllr. Bridle expressed concerns as he felt the properties should remain within the Great Gonerby Parish.
Cllr Hutchinson advised that a meeting has been arranged with SKDC in conjunction with Barrowby, Belton and Manthorpe, Londonthorpe and Harrowby Parish Councils who all have concerns with regard to the proposed boundaries. The Chairman will report back to Parish Council after the meeting.
8. Confirmation of Resolution to sign Deed from Lightsource in respect of Solar Farm on Gonerby Moor
The above Deed in respect of the Community payment was duly signed and agreed. Proposed by Cllr. Critchley and seconded by Cllr. Bridle.
9. Poor Land Update
The Chairman advised that he will chase for an update and report back at the November meeting.
10. Arrangements for Remembrance Sunday
Arrangements will remain unchanged from previous years. Peter Jennings has kindly agreed to lower the flag on behalf of the Council. The Clerk was asked to trace the recording of the trumphet.
11. Confirmation of M L Hall as Internal Auditor
The Clerk was requested to contact Mr Hall to enquire if he will be able to carry out the Internal Audit again in 2023.
12. Appointment of Memorial Hall Representative
Following the resignation of Cllr. J Critchley a new representative was requested. Cllr. Neal has agreed to take this on.
13. Financial Metters
a) Accounts for Pament
The following were presented for payment:-
11.07.22 St John Ambulance Party in the Park First Aid 230.40
11.07.22 SJJ construction Jubilee Bench Installation 725.00
11.07.22 BDG Mowing Grass Cutting x 3, Strim wild flowers, Weed spraying Hill Top & Verge Cutting 715.00
12.07.22 Post Office 1st Class Large Stamp 2.05
12.07.22 Rymans 2 x Reams A4 Paper 9.98
14.07.22 J R Thompson (Belton Garden Centre) Plant Food for High Street Planters 13.99
14.07.22 E J Walker Mileage - January to July 22 46.35
21.07.22 Amazon Sign for Millennium Wood 9.95
22.07.22 Post Office Ltd 8 x 2nd class stamps 5.44
26.07.22 Npower Hill Top Electric Jan - March 123.11
26.07.22 Npower Hill Top Electric April -June 98.49
27.07.22 Howsafe 4 x Speed Watch Hi Viz Jackets 58.40
27.07.22 Staff Salaries July staff salaries and computer 563.02
27.07.22 Time Assured Church Clock Service 168.00
02.08.22 BDG Mowing Grass Cutting Village Verges, 2 x Cemetery grass cutting 571.00
02.08.22 W H Smith Display Books for Council Policies 9.99
08.08.22 Community Heartbeat New Defibrillator for Memorial Hall 2,655.00
08.08.22 Community Heartbeat Annual Support for Defib at Memorial Hall 162.00
11.08.22 HM Revenue & Customs Tax Payment 410.09
11.08.22 Amazon Laminator and pouches 28.44
11.08.22 B & Q Cable Ties for Dog Fouling Notices 7.34
19.08.22 PKF Littlejohn External Audit Fees 240.00
21.08.22 E Walker Condolence Card 3.99
22.08.22 Heartbeat Annual Defibrillator Cost (Church View) 162.00
23.08.22 LALC Website Premium Maintenance Service 180.00
25.08.22 Crimson Kings Crown raise on trees at Hill Top 150.00
27.08.22 Staff Salaries August staff salaries and computer 562.82
01.09.22 Rymans Flash Drives and Plastic Wallets 17.08
06.09.22 BDG Mowing Verge Cutting and 2 x Cemetery grass cuts 571.00
RECEIPTS
04.07.22 Virgin Money Cashback on Expenses account 1.41
14.07.22 Cash Deposit Change from £100 drawn for Volunteers' Social Evening 70.50
15.07.22 Community Lottery Grant for New Defibrillator 2,550.00
22.07.22 D Witheridge Purchase of Plot 2W Hill Top 475.00
27.07.22 Virgin Money Interest on 95 Day Deposit Account 27.78
29.07 Virgin Money Interest on 30 Day Deposit Account 0.90
01.08.22 G H Linnells Memorial Fees J Sneesby Plot 3C 115.00
02.08.22 Virgin Money Cashback on Expenses account 0.29
08.08.22 Robert Holland Interment Fees for J Sneesby dec'd 139.00
11.08.22 P T Beard Purchase of Plot 4C 265.00
31.08.22 Virgin Money Interest on 95 Day Deposit Account 32.47
31.08.22 Virgin Money Interest on 30 Day Deposit Account 1.95
02.09.22 Virgin Money Cashback on Expenses account 0.16
05.09.22 Mrs L White Purchase of Plot 3C 265.00
Above payments were agreed. Proposed by Cllr Bridle and seconded by Cllr. Cundall
b) Year to Date Budget Report.
The Clerk presented the following report:-
The Clerk was pleased to report the budget was running as forecast but was aware that the costs of the Pond benches and signs were still to be paid. The Clerk has applied to SKDC for a Community Grant to help with the cost of the new village signs.
Office costs are now running in excess of Budget as the Clerk requested help with running the website from LALC. This was agreed at a cost of £150 which will cover 2 years help.
Party in the Park finances are now held in a separate 30 deposit account.
Subscriptions have been paid for the year £466 against budget of £480
Insurance has been paid £427 – Budget £460
Audit Fees have been paid £320 against budget of £475
As advised we received a Grant of £2550 from the Community Lottery Fund, the total set up costs of the new defibrillator was £2655.
Expenses are running within budget at present but are expected to exceed budget by end of financial year as Clerk is now claiming mileage.
Parks and Open spaces expenses are within budget as is burial ground grass cutting and weed spraying.
Staff costs remain within budget
c) External Auditor Report
The AGAR had been returned by PKF Littlejohn stating that no matters have come to their attention to give cause for concern. The Chairman thanked the Clerk.
14. Advisory Groups
a) Planning
APPLICATIONS
S22/1425
Dr S Kamath
4 Church Lane, Great Gonerby
Tree – Preservation Order – Ash T1 – Crown lift to 5m above ground level and reduce height by approx. 4m.
S22/1565
Mr R Harris
20 High Street
Proposed Barn conversion ‘change of use’ into 2 self-contained dwellings (4bed and 3 bed) within the curtilage of a Grade 2 listed dwelling
Listed dwelling consent
S21/1827
Mr R Harris
20 High Street
Conversion of barns into 2 self-contained dwellings (4bed & 3 bed)
Full planning permission
S22/1529
Mr C Cundall
The Location is at Easting 488757. Northing 338118. To the West from Church Lane, Great Gonerby
To replace a temporary white cross with a permanent metal installation.
Cllr Cundall spoke about the restoration of the cross and advised that someone had already carried out remedial works and therefore the planned metal cross would be held in abeyance until the spring. The Chairman advised the PC would be allowed to make a contribution towards the restoration should it be needed to complete the project.
S22/1543
Mr D Le Hair
9 Newark Hill, Great Gonerby
Single storey side extension to replace existing timber garage
S22/1618
Mr M Gromett
3 Long Street, Great Gonerby
Section 73 to vary condition 2 (approved plans) of PP s20/0350 to reflect changes in the development
S22/1664
Mr R Bailey
38 Grantham Road, Great Gonerby
Two storey extension and freestanding double garage
S22/1562
Mr A Johnson
41 Belton Lane, Great Gonerby
Proposed two storey extension to the side and rear, the erection of a single storey extension to front of existing dwelling including external remodelling and erection of detailed outbuilding.
APPROVED
S22/1238
Mrs S Brennan
Shire Cottage, Marratts Lane, Great Gonerby
Non-material amendments to permission S22/07 10 to amend the size of the approved porch.
S22/1097
Mr M Chambers
38 Belvoir Gardens, Great Gonerby
Single storey flat roof extension on rear of property and erection of singe garage to side.
S22/1269
Mr G Still
Home Farm, The Farm House, Allington Lane, Allington
Convert existing garage into annexe.
S22/1222
Ms Masalak
60 Belton Lane
Ground floor enlargement to rear, partial render and alteration to windows and doors.
S22/1247
Mr J Cook
Home Farm, Allington Lane, Allington
Erection of steel portal framed building for combined agricultural and storage/distribution uses
S22/1425
Dr S Kamath
4 Church Lane, Great Gonerby
Ash T1 – Crown lift to 5m above ground and reduce in height by approx.. 4m.
Certificate of lawful use or development
S22/1311
Mr M Redford
52 Pond Street, Great Gonerby
Erection of a timber summer house
Approval of Non-material Amendments
S22/1418
Mr and Mrs N Baxter
19 Belvoir Gardens, Great Gonerby
Non material amendment to permission S22/0459 to amend external wall finish from brickwork to render.
b) Amenity Areas
Cllr. Fletcher will report at the November meeting.
c) Highway Matters
Cllr. Maughan advised that matters concerning the new pedestrian crossing were progressing and it is proposed to locate the new cross north of the corner shop. All Councillors agreed with the proposal. However it was pointed out this project is still two years away. It was agreed villagers would be consulted with regard to new crossing siting.
In the meantime Cllr. Maughan advised that the larger pot holes and defects on the current crossing would be rectified as soon as possible but there was a problem with getting the necessary materials. Cllr Maughan has a further meeting planned with Highways to discuss the urgency of the situation. The Chairman requested when works carried out, man hole covers etc were raised so no longer below the surface of the road as dropped iron works cause a noise problem for residents of the High Street.
15. Notice of motions for future meetings
Cllr. Critchley requested a change of day for Parish Council meetings and requested meetings were held on Mondays from January 2023. This was agreed. Proposed Cllr. Critchley and seconded Cllr. Cundall.
16. Any Matters for urgent discussion
The Chairman asked if Councillors would like the Clerk to arrange for a Christmas dinner at the Recruiting Sergeant. This was agreed and the Clerk will contact the Recruiting Sergeant.
An update on the Speed Awareness Team was requested as a new member had not been contacted. The Clerk agreed to chase this up and make contact with the Team.
There being no further business the meeting closed at 9.10 pm.
Flag Flying Days: October 1st Lincolnshire Day
October 21st Trafalgar Day
11th November Remembrance Day
14th November Remembrance Sunday
14th November Birthday of Prince of Wales