March 2023 Minutes
GREAT GONERBY PARISH COUNCIL
Minutes of the Meeting held on Monday 20th March 2023
At the Memorial Hall, Belton Lane, Great Gonerby
Present: Cllr. Hutchinson Chairman, Cllr. H Fletcher Vice Chairman, Cllr. E Austen, Cllr. V Beckett, Cllr. T Bridle, Cllr A Critchley, Cllr. C Cundall, Cllr. K Davey, Cllr A Mavros, Cllr. M Neal and Cllr. M Selby
1. Apologies for Absence: Cllr. A Maughan
2. Declarations of Interest/Dispensations
Cllr. Critchley declared an interest in Planning Consent No. S22/2155.
3. Minutes signed from previous meeting
The Minutes of the meeting held on the 16th January were duly agreed and accepted as a true record. Proposed by Cllr. Fletcher and seconded by Cllr. Beckett.
4. Clerk and members to report bank on matters outstanding
A discussion took place with regard to the Parish Council’s involvement with Social Media and also the website. It was acknowledged that social media is for informing of upcoming and events and the website for permanent information relating to the village. It was agreed that Facebook is the most popular platform and it was therefore agreed to set up a private Parish Council Group on Facebook with links will be provided to the website and village group on Facebook. A working party is to get the Group up and running.
A discussion took place with regard to Agendas and frequency of Parish Meetings. It was agreed with the Clerk to move renewal of Policies away from lengthy financial meetings. With regard to frequency of meetings it was agreed to hold an extra meeting in June this year. The Clerk agreed to arrange an extra date.
Cllr. Davey advised of a change of name for the “Social Group” to “Great Gonerby Events Group”. She advised all volunteers involved with the Events Group had requested to remain affiliated to the Parish Council. A discussion took place and it was agreed the “Events Group” would become a working group of the Parish Council. With regard to finances it was agreed all financial transactions will be carried out by the Clerk. Funds will continue to be held in a separate deposit account. It was also request all event proposals should be discussed and agreed by the Parish Council. Cllr. Davey advised of the plan to hold a car boot sale in July. A costed proposal for the event was requested.
It was confirmed the Group will be covered by the Parish Council Public Liability Insurance.
5. Official Correspondence and Circulation
Mr Thompson advised that he was unable to attend meeting but wanted to advise that the renovations to the Bier are now complete and he will bring the bier to the Annual Parish Meeting in May.
Mr Thompson advised that the repairs to the church clock mechanism had been completed and it was hoped the engineer would be in the village this week to reinstall the electrics.
Two Electoral Register Updates received from SKDC.
Email received advising the Church “Arrow” magazine would now be produced bi-monthly.
Email from resident of Covill Close with regard to the location of the table on the playing field and requesting that it is moved. A long discussion took place and it was agreed that Cllr. Davey would liaise with the Memorial Hall Trustees and advise it was up to them whether or not to move the table as it is their site to monitor. It was acknowledged that the Parish Council had agreed to look after the table but if the best course of action was felt to be to move it, the Parish Council would pay but thereafter the table would be the responsibility of the Memorial Hall Trustees. Cllr. Davey agreed to report back with outcome.
Email from resident of Grantham Road to advise his hedge had been cut and ruined by contractors of SKDC. Resident was informed Parish Council unable to help in this regard and advised that one year LCC Highways cut the hedge to 1 Grantham Road and the other SKDC, unfortunately SKDC had not stopped cutting at the boundary of 1 Grantham Road.
Email from PowerON advising of proposed cable works in the village which will run from Belton Lane substation through to Church Lane to Popular Farm development. The route is currently planned to be via Easthorpe Road/Long Street. All Parish Councillors expressed concern with regard to the disruption these works would cause in the village and the Clerk was asked to contact PowerOn to establish if the best route had been chosen.
Business Rate Account received in respect of Hill Top Cemetery confirming no charge is to be made as zero rated.
Email from resident with regard to the provision of dog poo dispensers in the village and agreeing to provide these. The Clerk was asked to make contact with the resident to enquire where the bags would be located.
Clerk & Councils Direct circulated
7. Councillor Code of Conduct
Cllr. Fletcher advised that he had attended a meeting at SKDC offices with the Clerk with regard to the updated version of the Councillor Code of Conduct. Cllr Fletcher explained the basics of the update and outlined conflict of interests with regard to Councillors being involved with other organisations. The updated version of the Councillor Code of Conduct was duly adopted.
8. May Parish Council Elections
No issues were raised.
9. Financial Matters
The Clerk advised The end of the Financial Year is just 10 days away, and reported there had been a lot of extra expense this year which was not included in the budget and therefore the Accounts show a large overspend :-
The Budget forecast for the year 2022/23 was £31,706 against which the accounts to date indicate that the Parish Council has spent £48,568, an initial overspend of £16,862.
Of this £5033 was refunded by the Memorial Hall in respect of the soft play tiles for the play area.
We also received a grant of £2500 from Community Lottery which paid for the new defibrillator at the Memorial Hall. This bring the overspend down to £41,035 against the budget (£9329 excess)
Extra Expenses not in Budget: Paid From Extra
Reserves Expenditure
Social Committee Donation for Jubilee - £3200
Lockdown Bench £3300 -
Village Signs £2160 -
Queen’s Jubilee Bench £1375
Totals £5460 £4575
Other payments have mostly coincided with the Budget forecast, there is an overspend on grass cutting as already reported in the sum of £1140 and office costs due to the purchase of the new domain name costing £160 and the purchase of a website maintenance contract in the sum of £140.
Burial income is in excess of the forecast £3346 against a forecast of £540.
Overall the Accounts are still healthy despite extra expenditure and there is a VAT refund still to come in the sum of £2,537 and refund for three verge cuts from LCC in the sum of £1,106 (as 20.03.23).
a) Accounts for Payment
Following 4 Payments to be approved in retrospect please
17.10.22 LALC New Councillor Training Course - C Cundall £23.00
27.10.22 Staff Salaries October staff salaries and computer £563.02
31.10.22 W H Smith Thank you Card for G Turner and Christmas Cards for Contractors £8.87
31.10.22 Morrisons Gift for G Turner £20.24
03.01.23 HM Revenue & Customs Tax Payment 515.80
03.01.23 James Brearley Christmas Tree Light Payment 35.00
09.01.23 Npower Hill Top Electric October - December 74.57
13.01.23 Roll and Scroll Village Signs 2,160.00
18.01.23 Post Office 2nd Class Stamps x 16 10.88
23.01.23 Installed Evenets Deposit for Hire of Projector for Coronation Event 100.00
23.01.23 PopTop Processing Fees 19.90
25.01.23 Amazon Hand Held Union Jacks 9.99
25.01.23 Amazon Union Jack Bunting 12.30
25.01.23 Amazon Foil Coronation Balloons 5.97
25.01.23 Amazon Union Jack Logo Balloon 9.99
27.01.23 Staff Salaries January staff salaries and computer 647.38
27.01.23 Patchwork Hire of Speakers for Coronation Event 120.00
30.01.23 Ryman Stationery 2 x Copy Paper 10.78
02.02.23 Dash (UK) Ltd 200 x Coronation Mugs 780.00
03.02.23 Mail Shop Plants for Pond Area 66.96
10.02.23 Flagmakers Flag for Coronation 38.34
13.02.23 Laken Inflatables Deposit for Hire of Inflatable for Summer Event (Payment made by K Davey) 64.20
23.02.23 Oldrids & Downtown Compost for Charlie Planters 24.99
23.02.23 The Range Plants for Charlie Planters 6.00
27.02.23 Crimson Kings Hedge Cutting down Grantham Hill 270.00
27.02.23 Staff Salaries February Staff Salaries and Computer 647.38
08.03.23 LALC New Councillor Training Course - E Austen 27.60
09.03.23 Party Packs Union Jack Crowns 27.95
09.03.23 Party Decorations Table covers 27.85
09.03.23 Amazon Coronation Pencils 11.88
09.03.23 Amazon Plastic Plates 26.51
09.03.23 Amazon Crayons 9.49
09.03.23 Amazon Union Jack Ball point Pens 10.99
09.03.23 Amazon Wooden Disposable Fork 17.97
09.03.23 Amazon Orange Squash 4.73
09.03.23 Amazon Disposable Wooden Spoons 18.75
09.03.23 Amazon Paper Napkins 17.40
09.03.23 Amazon Coffee Cups 69.95
09.03.23 Amazon Banquet Roll 56.25
09.03.23 Amazon Coronation Bags and Coasters 52.90
10.03.23 Amazon Summer Fruits Squash 4.38
RECEIPTS
03.01.23 Virgin Money Cash Back on Expenses Account 0.04
14.01.23 C Wright Supplementary Maintenance Fee in respect of Plot 2X at Hill Top 30.00
27.01.23 D Witherridge Interment Fees x 2 Plot 2W 278.00
31.01.23 Virgin Money Interest on 95 Day Deposit Account 47.49
31.01.23 Virgin Money Interest on 30 Day Deposit Account 2.60
02.02.23 Virgin Money Cashback on Expenses account 0.59
07.02.23 Egill and Sons Interment Fees Hurrell Plot 4D 113.00
07.02.23 G H Linnells Memorial Fees M Wright Pot 2X 130.00
17.02.23 Neil Patchworlk Refund o Deposit paid for speakers for Coronation Event 120.00
27.02.23 Lincolnshire Rural Housing Association Ltd Donation for Coronation Social Event 500.00
28.02.23 Virgin Money Interest on 95 Day Deposit Account 49.41
28.02.23 Virgin Money Interest on 30 Day Deposit Account 2.29
02.03.23 Virgin Money Cash Back on Expenses Account 0.51
The above accounts were duly agreed proposed by Cllr. Selby and seconded by Cllr. Austen.
b) Regular Payments Authorisation Form
The above form was duly signed by the Chairman.
c) Bank Transfer Payment Form
The above form was duly signed by the Chairman
10. Advisory Groups
a) Planning
APPLICATIONS
S22/2164
Mr and Mrs Reynolds
31 High Street, Great Gonerby NG31 8JR
Two storey extension to the dwelling
S22/1740
Mrs A Newman
21 Holden Way, Great Gonerby NG31 8LA
Erection of single storey rear extension
S23/0165
Ms A Samuel
1 Grantham Road, Great Gonerby NG31 8JZ
Erection of single storey dwelling. Resubmission of S22/2014
S23/0278
Land at Downtown, Gonerby Moor
Section 73 application to remove condition 15 of planning permission S21/0873.
Section 73 application to remove condition 15 of planning permission
S21/0873 - Erection of a freestanding single storey restaurant with drive-thru
facility, car parking, landscaping and associated works, including Customer
Order Displays (COD), Goal Post Height Restrictor and Play Frame.
Condition Number(s): 15
Conditions(s) Removal:
Condition is not precise and unnecessary.
The condition as worded alludes that the development is Class E, whereas it
is Sui Generis. As a Sui Generis development there are no permitted
development rights and therefore the condition is unnecessary. It therefore
fails to meet the tests outlined in the Framework and for absolute clarity
should be removed.
Removed
S23/0380
Mr G Thomas
36 Long Street, Great Gonerby
Installation of electric vehicle charging point on listed building
S23/0346
Southerington
Land to the West of Northgate Vehicle Hire, Occupation Lane Great Gonerby
Outline application to change of use of land to B2 and B8 use classes.
APPROVED
S22/2155
Mr A Critchley
Hook Cliff Farm. Newark Hill, Great Gonerby
Change of use of land for dog exercising/training and erection of 1.8m high fencing.
S22/0174
Robert and Steven Park, Namulas Pension Trustees
Land to the North of Longcliffe Road, Grantham
Submission of part details required by Unilateral Undertaking (Affordable Housing Scheme) pursuant to Planning Permission S15/3189 (A sustainable urban extension to Grantham comprising, not more than 480 dwelling, a neighbourhood centre, a single form entry primary school, ancillary (formal and informal) public open space, including structure landscaping and biodiversity enhancement areas and access works).
S22/2442
Mr and Mrs Ramsey
7 Goodman Close, Great Gonerby
Removal of conservatory and proposed single storey extension to rear
S21/0873
McDonald’s Restaurants Ltd
Land at Downtown, Gonerby Moor, Grantham
Erection of freestanding single storey restaurant with drive-thru facility. Car parking, landscaping and associated works, including Customer Order Display (COD), Goal Post Height Restrictor and Play Frame.
S21/0859
McDonalds Restaurants Ltd
Land at Downtown, Gonerby Moor, Grantham
Installation of 6 no. Fascia signs. 3 no. Booth lettering signs and 1 no. 15” digital booth screen
S21/0860
McDonalds Restaurants Ltd
Land at Downtown, Gonerby Moor, Grantham
The installation of a freestanding totem sign
S21/0865
McDonalds Restaurants Ltd
Land at Downtown, Gonerby Moor, Grantham
Various site signage including 4 no. Freestanding signs, 2 no. Banner units and 20 no. Dot signs.
S22/1740
Mrs A Newman
21 Holden Way, Great Gonerby
Erection of single storey rear extension
REFUSAL
S23/0165
Ms A Samuel
1 Grantham Road, Great Gonerby
Erection of single storey dwelling. Resubmission of S22/2014.
Notification of Withdrawal/ Non Determination of a Planning Application
Georgina McCrae & Rob Thorley
Land at Rectory Farm, Grantham
Outline application for Residential Development for up to 817 dwellings and associated
infrastructure with all matters reserved.
S22/1618
Mr M Gromett
3 Long Street, Great Gonerby
Section 73 to vary condition 2 of PP S20/0350 to reflect changes in the development.
Appeal Decision
38 Grantham Road
Appeal make under section 78 of the Town and Country Planning Act 1990 against a refusal to grant planning permission. The appeal made by Mr R Bailey with regard to S22/0900 was dismissed.
b) Environment
Cllr. Fletcher advised that the planters at The Pond had been revamped with the help of Cllr. Neal and the Clerk.
The Posts surrounding the flag pole are in need of attention and Tony Jackson will be asked to renovate where necessary. It was discussed that it might be an option to replace the wooden posts with plastic ones. The Clerk agreed to obtain costs
Cllr. Fletcher advised that he and Cllr. Bridle had undertaken training on how to maintain the defibrillators in the village with Heartbeat. It has been noticed that the first aid kit was missing from the unit by the Post Office and also the new Hi-Viz jacket at the memorial hall was missing. These items have been replaced under the maintenance contract.
The casing to the defibrillator in the High Street is also in need of attention as very rusty. However, Heartbeat advised this should not be the case at stainless steel had been used and the local Representative of Heartbeat is going to inspect the unit
c) Amenity Areas – Trees for the Coronation
A discussion took place as to where to locate the King Charles Coronation Tree and it was felt best to plant this near the jubilee bench bought last year. It was agreed to purchase a flowering cherry tree with a budget of £300. All in favour.
Cllr. Critchley advised of damage to a post at Hill Top. Tony Jackson will be asked to repair a soon as possible.
The quotation for the replacement of the Wi-Fi beams at the Memorial Hall was discussed and it was agreed to accept the quotation from All Secure in this respect.
d) Highways
Correspondence from LCC with regard to waiting restrictions and mandatory school keep clear markings. The following restrictions have been proposed:-
Mandatory school keep clear markings – to prevent parents from dropping off adjacent to the school and facilitate traffic flow
No waiting at any time – to facilitate traffic flow and maintain good visibility
Cllr. Beckett advised she had reported a noisy manhole cover in the High Street.
A discussion took place to regarding pavement parking
Email received from resident with regard to traffic flow in Long Street and suggesting a one way system. The Clerk was asked to forward suggestion LCC Highways for comment.
Highways notification of essential safety maintenance work on the A1 between Colsterworth and Long Bennington
11. Notice of motions for future meetings
Reminder of the Annual Parish meeting on the 15th May.
15. Any Matters for urgent discussion
The Chairman advised the new village signs would be installed at the weekend
Cllr. Fletcher advised of a phone call he had received from the Chairman of Great Pontin PC advising that their football pitch is not being used to full capacity and asking for availability of the facility to be made known in the village.
Cllr. Rice-Oxley (SKDC) confirmed the Parish Council boundary extended over the railway line and into the area near Popular Farm. It was acknowledged that this was known and thought that at some stage in the future a pedestrian bridge across the railway could be installed linking the two areas.
There being no further business the meeting closed at 21.10.