May 2023 Minutes
Minutes of the Meeting held on Monday 15th May 2023
At the Memorial Hall, Belton Lane, Great Gonerby
Present: Cllr. Hutchinson Chairman, Cllr. H Fletcher Vice Chairman, , Cllr. V Beckett, Cllr. T Bridle, Cllr A Critchley, Cllr. C Cundall, Cllr. K Davey, Cllr A Mavros,. Cllr. M Selby, Cllr K White
1. Apologies for Absence: Cllr M Neal (Family Commitments)
Cllr. E Austen (work commitments)
Cllr. A Maughan (LCC)
Cllr. K Rice-Oxley (SKDC)
The retiring Chairman confirmed the newly elected Great Gonerby Parish Councillors.
2. a) Nomination of Chairman and Vice Chairman
The retiring Chairman asked for volunteers for the position of Chairman; Councillors Bridle and Selby both volunteered. The retiring Chairman first asked for a show of hands for Cllr. Bridle; 2 in favour and then for a show of hands for Cllr. Selby; 7 in favour. Cllr. Selby was duly elected Chairman.
The retiring Chairman then requested volunteers for the position of Vice Chairman; Councillors Davey and Fletcher both volunteered. Again a show of hands was requested 5 in favour of Cllr Davey and 5 in favour of Cllr. Fletcher. The new Chairman had the casting vote in favour of Cllr. Davey who was duly elected as Vice Chairman.
b) Signing of Chairman’s Declaration of Acceptance
Cllr. Selby duly signed the Declaration
c) Signing of the Vice Chairman’s Declaration of Acceptance
Cllr. Davey duly signed the Declaration
d) All Councillors to sign Acceptance of Office and Declaration of Interest Forms
All Councillors duly signed both forms.
c) Bank Mandate
The Bank Mandate was duly signed by the new chairman and Vice Chairman. The Clerk advised this will be forwarded to Virgin Money for the new signing arrangements to be set up.
The public forum followed:
The Secretary of the Memorial Hall queried of the necessity to have Parish Council representation on the Memorial Hall’s Trustee Committee meetings. This was generally not felt necessary as a working party of three representatives from the Parish Council and three Trustees from the Memorial Hall has now been set up to deal with issues..
A Parishioner raised concerns with regard to the overgrown hedge on the corner of Pond Street and Green Street stating that it was making the pavement dangerous in what is already a very narrow part . The Clerk agreed to report the matter to Cllr. Maughan for onward notification to Highways. It was also reported that weeds in the gutter where preventing the free flow of surface water. This will be bought to the attention of LCC Highways.
3. Minutes signed from previous meeting
The Minutes of the meeting held on the 20th March were duly agreed and accepted as a true record. Proposed by Cllr. Mavros and seconded by Cllr. Critchley
4. Clerk and members to report bank on matters outstanding
a) Frequency of Meetings and email Correspondence
A discussion took place with regard to meetings being preferable to lengthy email correspondence dealing with Parish Council matters. The outcome was that there will be Parish Council meetings in June, July and September this year and then a decision will be made on whether or not to hold monthly meetings going forward.
b) Website Setup
Cllr. Selby outlined the work he had already done with regard to investigating the possibilities of using the current formal website or to set up a new website to promote village activities. Again a lengthy discussion took place with regard to the merits of websites and Facebooks posts the outcome of which was it was agreed Cllr. Selby would put together a business case for the setup of a new village website to be presented at the July meeting. Unanimously agreed.
5. Official Correspondence and Circulation
Monthly Update received from Cllr. Maughan which is attached to these Minutes
Two notifications of amendments of the Electoral Register received from SKDC
Letter received from Mr Thompson thanking the Events Committee for organising a splendid Coronation Event and for also clearing up after the event so well. Cllr. Davey also thanked all the volunteers for their contributions to the successful event.
Email correspondence received from villager as to the placement of the picnic bench on the playing field. It is understood this matter is still being considered by the Memorial Hall Trustees.
Email correspondence regarding a proposed development in Belton Lane which the Parish Council have confirmed they have no objections to.
Clerk & Councils Direct circulated
6. Events Group Update
Cllr. Davey updated the meeting with regard to the successful Coronation Event and confirmed that events to date have been self-funding.
The next event is planned for the 30th July when a Boot Sale/Family Fun day is planned.
There was a discussion with regard to further events which will be confirmed in due course.
7. Financial Matters
Letter received from Malcolm Hall, the Internal Auditor, confirming the Parish Council can again complete the Annual Governance Statement by ticking yes in all boxes with complete confidence.
Mr Hall advised that the books were, as usual, presented in a neat and orderly fashion by the Clerk and this made the audit task much easier.
a) To receive Year End Accounts for 20223/23
The Year End Accounts were reconciled with Bank balances and agreed as accurate.
Proposed by Cllr. Fletcher and seconded by Cllr. Davey. Unanimously agreed.
b) To consider, approve & sign the Annual Governance Statement 2022/23
The AGAR was reviewed, approved and signed by the Chairman
c) To consider, approve and sign the Accounting Statement for 2022/23
The Accounting Statement was reviewed, approved and signed by the Chairman.
d) To Consider Chairman’s Allowance (currently £600)
The Chairman was asked to leave the room while the discussion took place. It was agreed to keep the payment the same at £600. Unanimously agreed.
e) Accounts for Payment
The Clerk presented the following accounts for payment:
17.03.23 Post Office Postage for return of flag 3.45
21.03.23 E J Walker Mileage 27.00
27.03.23 Staff Salaries March staffsalaries and computer 647.43
27.03.23 0.45
27.03.23 Roll and Scroll Final Payment for Horseshoe Bench 2,236.97
27.03.23 Time Assured Church Clock Repairs 660.00
27.03.23 Printhub Leaflets for Events Group 49.99
27.03.23 Printhub Poster for Events Group 13.18
30.03.23 CST Accountancy Payroll preparation 2022/23 70.00
31.03.23 HM Revenue & Customs Tax Payment 472.80
28.03.23 Brunel Trophy for Chairman 67.93
New Financial Year
01.04.23 LALC Annual Subscription 478.00
01.04.23 Great gonerby Memorial Hall Wi-fi Payment 60.00
01.04.23 Great gonerby Memorial Hall Room Hire March 23 to February 24 100.00
17.04.23 BDG Mowing 1 x Grass Cutting 102.00
17.04.23 Crimson Kings Hedge Triming at Hill Top 420.00
17.04.23 Crimson Kings Hedge Cutting along footpath to Gonerby Hill 270.00
11.04.23 Ryman A4 Copy Paper and Flash Drive 15.99
10.04.23 Amazon Photo Frame 26.99
11.04.23 Virgin Money Unpaid Bank Charge in respect of Loan Repayment 16.00
17.04.23 nPower Hill Top Electric January to March 23 77.21
17.04.23 Amazon Ninja Foodi Grill and Air Fryer Raffle Prize 149.00
17.04.23 Amazon X Box Series S - Raffle Prize 244.95
18.04.23 Amazon Wood Treatment for Charlie 24.50
14.04.23 Midland Flags Coronation Flag 37.98
18.04.23 PWLB Loan Repayment 4,923.67
19.04.23 Sardeson Sculpture Repairs to Charlie Clockpelter 300.00
20.04.23 Laken Inflatables Hire of inflatable for Coronation Event 256.80
22.04.23 Amazon Sprinkle & Splas Play Mat -Raffle Prize 14.99
22.04.23 Amazon Hair Dryer - Raffle Prize 15.99
22.04.23 Amazon Articulate for Kids - Raffle Prize 14.99
22.04.23 Argos Garden Lights - Raffle Prize 12.00
24.04.23 Designer Metal (Suffolk) Ltd Guard for Coronation Cherry Tree 282.00
24.04.23 Amazon Crown Paper Bags for Coronation Event 10.58
24.04.23 Heartbeat New casing for High Street Defibrillator 115.00
25.04.23 Ryman Envelopes 3.49
22.04.23 OnBuy Morphy Richards Pan Set for Coronation Event 49.95
27.04.23 Staff Salaries April Salaries and Computer 647.58
22.04.23 Ebay Monopoly FOR Coronation Event 10.75
27.04.23 Allsecure Replace Hill Top Wi-fi Beam 426.00
27.04.23 Crimson Kings Planting & supply of Coronation Cherry Tree 270.00
02.05.23 Smyths Toys Helium Tank for Coronation Event 44.00
RECEIPTS
09.03.23 S Rozier Coronation Event Stall Hire 10.00
20.03.23 D G Witheridge Grave Maintenance Supplement Fee 30.00
23.03.23 Specialised Canvas (Flagmakers) Refund for Coronation flag 24.00
24.03.23 C Graves Coronation Event Stall Hire 10.00
29.03.23 Circus Starlight Coronation Event Stall Hire 10.00
31.03.23 E J Walker Refund of overpayment to salary 0.45
31.03.23 Virgin Money Interest on 95 Day Deposit Account 54.79
31.03.23 Virgin Money Interest on Deposit Account 5.35
31.03.23 Virgin Money Interest on 30 Day Deposit Account 0.55
New Financial Year
03.04.23 Virgin Money Cashback on Expenses Account 1.65
12.04.23 S Gilder Event Stall Hire 10.00
14.04.23 SKDC Half Year Precept 14,418.00
14.04.23 SKDC Refund of Unpaid Charge 16.00
17.04.23 HMRC VAT Refund 2,581.20
24.04.23 E Barker Event Stall Hire 10.00
26.04.23 C & C Pearson - Lets Get Peronsal Event Stall Hire 10.00
30.04.23 Virgin Money Interest on 95 Day Deposit Account 53.12
30.04.23 Virgin Money Interest on 30 Day Deposit Account 0.57
Proposed Cllr. Davey and seconded Cllr. Beckett Unanimously agreed.
) Review of Zurich fidelity Cover of £10,000,000 and acceptance of Insurance Policy
The Insurance Policy was reviewed and agreed for the next year. Proposed Cllr. Mavros, Seconded Cllr. Fletcher.
8. Hall Representatives for Next Year
A discussion took place the outcome of which it was agreed that Parish Council Representation at Memorial Hall meetings was no longer required as the Working Party Group had been set up. Cllr. Hutchinson has now retired it was agreed to nominate a third Councillor to join the Group and Cllr. Beckett volunteered to take this on. The Chairman agreed to approach the ex-Chairman as to his proposals with regard to his role with the Memorial Hall.
9. Advisory Groups
a) Planning
APPLICATIONS
S23/0448
Mrs J Cook
Dale Farm Holdings, Kestrel Business Park, Gonerby Lane, Allington
Recladding and extension of steel portal for storage and distribution use.
S22/2313
Mr A Garner
7 Treadgold Avenue, Great Gonerby
Remove the existing from lounge window and replace with a single residential door and small side panel. Erection of concrete ramp with handrails.
S23/0553
Mr M Howard
Land adjacent to 61 Belton Lane, Great Gonerby
Outline application for the erection of 8 dwellings including details of associated vehicular access.
S23/0775
Mr J Heinzman & Ms S Boardman
27 Belvoir Garden, Great Gonerby
Single storey rear extension and alterations to porch
S23/0614
Mrs S Eddleston
South Cottage, Gadds Lane, Belton
Proposed single storey rear and side extensions
S23/0689
Kelsi Bonstad
Land off Green Lane, Gonerby Moor, Grantham
Installation of solar farm
S23/0650
Mr G McMurray
Land East of A1, Gonerby Moor, Lincolnshire
Application to amend conditions 2, 3, 4, 6, 11 and 15 and the removal of condition 10 of Planning permission S37/0354/16 to allow the importation of new waste feedstocks and the construction of associated infrastructure as replacements for approved plant and equipment. Re S18/2119
APPROVED
S23/0278
Section 73 application to remove condition 15 of planning permission S21/0873 – Erection of a freestanding single storey restaurant with drive-thru facility, car parking, landscaping and associated works, including Customer Order Display (COD) goal Post Height Restrictor and Play Frame
S23/0342
Downtown Superstore, Old Great North Road, Great Gonerby
Submission of details in relation to Condition 5 of Planning Permission S23/0278 (Construction Management Plan and Method Statement)
S23/0516
Downtown Superstore, Old Great North Road, Great Gonerby
Submission in relation to Condition 6 (Levels) of S23/0278
S23/0528
Land at Downtown, Gonerby Moor, Grantham
Submission of details in relation to condition 8 (fixed plant and machinery details) of s23/0278
S23/0542
Land at Downtown, Gonerby Moor
Submission of details in relation to condition 7 (Sustainable building) of S23/0278
S22/2313
Mr A Garner
7 Treadgold Avenue, Great Gonerby
Remove the existing from lounge window and replace with a single residential door and small side panel. Erection of concrete ramp with handrails.
APPROVAL OF NON-MATERIAL AMENDMENTS
S23/0597
Mr M Birtle
Rose Garden Place, Toll Bar Road, Marston
Elevational changes and adjustments to siting of storage/maintenance building approved under S22/0669.
REFUSED
S22/2164
Mr and Mrs Reynolds
31 High Street, Great Gonerby
Two storey extension to building
DETERMINATION AS TO WHETHER THE PRIOR APPROVAL OF DETAILS REQUIRED
S23/0514
Mr C Wade
Pasture Farm, Allington Lane, Allington
Prior notification under Part6 for the erection of an extension to a steel portal frame building to be used for storage of grain.
COUNTY MATTER APPLICATION
LCC Ref. PL/0016/23
Development to Vary Condition 2 (Approved Plans and documents),
Condition 4 (Feedstock Tonnage) Condition 10 (Landscaping) and Condition 16 (Gas Exports) of Planning Permission S18.2119
Land East of A1 Gonerby Moor.
PUBLIC SPEAKING INVITE
7 Treadgold Avenue, Great Gonerby
Remove the existing front lounge window and replace with a single residential door and small side panel. Erection of concrete ramp with handrails.
b) Environment
Cllr. Fletcher advised that Charlie had now returned following repairs but he is going to need some TLC going forward as the wood is beginning to dry out. Cllr. Fletcher has taken on the role of looking after Charlie and will treat him with the recommended oil on a regular basis.
Cllr. Fletcher confirmed the fence at Hill Top had been repaired.
A photo of the Bier which has been renovated by Mr Thompson was shown to the meeting and all agreed a fine job had been done. The bier will now be on Lease to the Church for their use going forward.
c) Amenity Areas
It has been noticed that the gibbet in the field is leaning badly and needs attention. The Working Group will liaise with the Memorial Hall Trustees to resolve this jointly. With the Parish Council offering to do the work.
d) Highways
Cllr Beckett advised that the stone retaining wall is looking loose. The Clerk agreed to report this matter to LCC Highways.
10. Notice of motions for future meetings
None
11. Any Matters for urgent discussion
Cllr. Davey advised Verity Ferguson had now made available to promised Lockkdown Photo Books, however, four had been received against the promised two. The Clerk was requested to clarify as to how many books the Parish Council should be paying for.
There being no further business the meeting closed at 21.30.
Flag Flying Days: 6th June D Day
21st June Armed Forces Day
27th June Veteran’s Day
7th July London Bombing