Freedom of Information Policy
Information available from GREAT GONERBY Parish Council under the model publication scheme
| Information to be published | How the information can be obtained | Cost |
| Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
||
| Who’s who on the Council and its Committees | Hard copy | As schedule |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) | Hard copy and website | As schedule |
| Location of main Council office and accessibility details | Hard copy and website | As schedule |
| Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
||
| Annual return form and report by auditor | Hard copy | As schedule |
| Finalised budget | Hard copy | As schedule |
| Precept | Hard copy | As schedule |
| Borrowing Approval letter | Hard copy | As schedule |
| Financial Standing Orders and Regulations | Hard copy | As schedule |
| Grants given and received | Hard copy | As schedule |
| List of current contracts awarded and value of contract | Hard copy | As schedule |
| Members’ allowances and expenses | Hard copy | As schedule |
| Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) |
||
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) | Hard copy | As schedule |
| Class 4 – How we make decisions (Decision making processes and records of decisions) |
||
| Current and previous council year as a minimum | ||
| Timetable of meetings (Council and parish meetings) | Hard Copy and web site | As schedule |
| Agendas of meetings (as above) | Hard copy | As schedule |
| Minutes of meetings (as above) – N.B. this will exclude information that is properly regarded as private to the meeting. | Hard copy | As schedule |
| Reports presented to council meetings – N.B. this will exclude information that is properly regarded as private to the meeting. | Hard copy | As schedule |
| Responses to consultation papers | Hard copy | As schedule |
| Responses to planning applications | Hard copy | As schedule |
| Bye-laws | Hard copy | As schedule |
| Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
||
| Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements |
Hard copy | As schedule |
| Policies and procedures for the provision of services and about the employment of staff: Equality and diversity policy Health and safety policy Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Hard copy | As schedule |
| Records management policies (records retention, destruction and archive) | Hard copy | As schedule |
| Schedule of charges (for the publication of information) | Hard Copy and web site | As schedule |
| Class 6 – Lists and Registers Currently maintained lists and registers only |
||
| Assets Register | Hard copy | As schedule |
| Register of members’ interests | Hard copy | As schedule |
| Register of gifts and hospitality | Hard copy | As schedule |
| Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
||
| Burial grounds | Hard copy | As schedule |
| Parks, playing fields and recreational facilities | Hard copy | As schedule |
| Seating, litter bins, clocks, memorials and lighting | Hard copy | As schedule |
| Bus shelters | Hard copy | As schedule |
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) | Hard copy | As schedule |
Contact details can be found HERE.
SCHEDULE OF CHARGES
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying Black & White Actual Cost | Actual cost * |
| Photocopying Colour Actual Cost | Actual cost | |
| Postage Actual Cost | Actual cost of Royal Mail standard 2nd class | |
| Statutory Fee | N/A | In accordance with the relevant legislation (quote the actual statute) |
| Other | Hire of premise if required – Actual Cost | Actual cost of hire |
(* The actual cost incurred by the public authority)