2019 Parish Council Minutes of Meetings

GREAT GONERBY PARISH COUNCIL

Minutes of the Extra-ordinary Meeting held on Tuesday 9th April 2019 at 7.00pm at the Memorial Hall

Present:  Cllr. Hutchinson Chairman, Cllr. J Thompson (Vice Chairman) , Cllr. A Critchley, Cllr. I Hammond and Cllr. I Stokes  

Alison Mavros was also in attendance.

1.  Apologies:    Cllr. J Critchley – Family Commitments

2.  Declarations of Interest/Dispensations

None reported.

3.   Minutes signed from previous Meeting

The Minutes from the previous two meetings were signed as true records proposed by Cllr A Critchley and seconded by Cllr. Hutchinson.

4.  Financial Matters:

a)  To receive Year End Accounts for 2018/19

The Clerk presented a resume of the Budget for the Year and also the End of Year Accounts which will now be forwarded to the Internal Auditor.

b)  To consider, approve and sign the Annual Governance Statement 2019/20

The AGAR was duly signed by the Chairman

c) To consider, approve and sign the Accounting Statement for 2019/20

The Accounting Statement was approved and signed.

d) To consider Chairman’s Allowance

The Chairman left the room whilst the allowance was discussed and it was agreed the payment should remain at £500 for 2019/20.

e)  Report on Petty Cash

The Petty Cash account was reported on and the cash counted.  The agreed balance was £25.80 and carried forward to 2019/20.

f)  Accounts for Payment

The following Accounts were presented for payment:-

The above Payments were proposed by Cllr. Hutchinson and seconded by Cllr Thompson.  

g)  Review of Fidelity Insurance Limit 

The Chairman reviewed the amount of money insured at £75,000 and it was agreed that this was sufficient bearing in mind the Council presently has reserves of £41K.

The Clerk was requested to increase the amount of cover for the new Notice Board.

Public Liability insurance cover in the sum of £10 million is also adequate.

The Insurance renewal will be accepted with the one amendment to the amount of cover for the Notice Board.

h)  Authorisation of Bank Transfer details for 2019/20

The Clerk advised that at present she is able to make payments by Bank Transfer without a second authorisation.  The Clerk was requested to contact the Yorkshire Bank and amend the mandate to ensure that all payments are authorised by herself and one other, either Cllr. Hutchinson or Cllr. Thompson.

The one exception is when transferring money from the Term Deposit Account which will require the signatures of both the Chairman and Vice-Chairman.

5.  Matters for Urgent Discussion

The Clerk advised of phone calls received in respect of the proposed Easthorpe Road development and the petition which was going to be presented to the Planning Committee on the 2nd April.  Cllr. Stokes advised the proposed development had been turned down due to layout of the development.

An email has been received from the Memorial Hall asking users to ensure the Hall is properly secured, cleaned after use and rubbish removed.

Matter Arising from Previous Meeting:  The grass verges are now going to be cut by SK Environment because the quote from BDG Mowing was for 14 cuts per season and the price rose when only seven cuts were required

The Parish Council has been made aware of LCC’s Street Lighting Policy which was discussed.

Email received from the Salvation Army requesting siting of a clothing recycling bank on our land.  

The email has been sent to the Memorial Hall for consideration.

CPRE have emailed with details of this year’s Best Kept Village Competition and also asking if the Parish Council would like to become Members of the CPRE.  The option was discussed and it was decided not to subscribe.

The Clerk queried the PWLB Loan Repayment Schedule and it was agreed that this was all in order and as agreed.

The Clerk reminded the Councillors that it had been agreed to have an “Opening” ceremony after the Clock Pelter had been installed.  A discussion took place and it has been agreed to ask Jean Bryant to unveil the Clock Pelter.

The clerk was requested to contact Nigel Sardeson to request assistance with the installation of the Sculpture.

The Clerk advised that the quotation from Belvoir Tree Services for the replacement of the fencing at Hill Top Cemetery had gone £300 over the budget following the inclusion of two new gates, posts, barbed wire and the removal of the old fencing.  It has been agreed to accept the quotation and for the work to be carried out.

LALC have again written requesting response with regard to Clustering.  The Clerk will respond advising Great Gonerby PC are not interest in this Scheme.

There being no further business the meeting closed at 20.10

Flag Flying Days:     April 21st         Birthday of Queen Elizabeth II
            April 23rd        St. George’s Day
            8th May        V.E. Day (Victory in Europe)