2019 Parish Council Minutes of Meetings

GREAT GONERBY PARISH COUNCIL

Minutes of the Meeting held on Tuesday 2nd July 2019 at 7.30pm at the Memorial Hall

Present: Cllr. Hutchinson Chairman, Cllr. J Critchley, Cllr. I Hammond, Cllr A Mavros. Cllr R Plant and Cllr. I Stokes

Karri Davey awaiting Co-option as a Councillor.

1. Apologies: Cllr A Critchley – Work Commitments

Cllr. J Thompson – Family Commitments

Cllr. A Maughan (LCC) – work Commitments

Apologies to be recorded only.

The Chairman welcomed a parishioner to the public forum. The Parishioner wanted to discuss a problem with inconsiderate parking in Green Street. The parishioner has lived in the street for the last five years and until recently had no issues with car parking. However, he is now upset that a large vehicle has taken to parking outside his property which is causing issues and making access to his driveway difficult. He believes the owners of the vehicle live on the High Street.

The Chairman sympathised with the parishioner but advised as the owner of the vehicle is blameless of any crime there is not a lot anyone can do. A discussion took place and an approach to the owner of the vehicle is to be made in the hope that an alternative parking arrangement can be arranged.

2. Declarations of Interest/Dispensations

None

3. Co-option of New Councillor

Copies of Karri-Anne Davey’s Councillor Application form were distributed to all Councillors.

Karri spoke to the meeting and gave reasons as to why she wished to become a Councillor stating that she enjoys keeping an eye on the village and taking an interest.

The Chairman asked for a vote to accept Karri-Anne’s as a Councillor and this was unanimously confirmed.

Cllr. Davey signed the Acceptance of Office and other documents and was handed a file re the Rules and Regulations of the Council for her records.

4. Minutes Signed from Previous Meeting

The Minutes from the previous meeting were signed as a true record with one amendment to Page 2 where the number of High Street Planters should read 28 not 20. Proposed by Cllr. Mavros and seconded by Cllr. Stokes

5. Official Correspondence and Circulation

Correspondence:-

Email correspondence has been received from Downtown with regard to the purchase/lease of the poor land situated near to the store.

Cllr. Hutchinson, acting in his role as Trustee to the Poor Lands Committee, informed the Council legal documents relating to the Poor Land have been delivered to Downtown who in turn was going to consult with their Solicitor and ask them to look at the documents with a view to producing a summary on the best way forward. At the present time there is no guarantee of a purchase/lease.

Cllr. Hutchinson also advised the Charities Commission will have to be involved going forward and any transaction that takes place will have to be transparent.

Zurich Insurance has refunded the uninsured losses following the vehicle impact with the old Notice Board. Excess Fee refunded was £100 and uninsured losses amounted to £420.

LALC have written with Post Election Updates for Parish and Town Clerks advising all vacancies should now have been filled but if not to make every effort to do so.

LALC have advised of funding available to help regenerate historic buildings, funding to encourage collaboration between Community organisation and Grants to support performing arts and conservation of historic objects.

Lincolnshire Broadband Programme has advised of their programme trying to stimulate interest in two Government Schemes designed to provide funding for potential community based schemes. The information is to be passed to the Memorial Hall Committee for their attention.

LCC have advised of a funding programme to help communities save their local pub through community ownership.

SKDC have sent details of the monthly updates to the Register of Electors.

75th VE Day – Correspondence received from the Armed Forces Charity giving details of the planned celebrations for May 2020. The PC have agreed that it is a good idea to get involved and arrange something for the Village and information will be sent to the Memorial Hall Committee.

1 Grantham Road hedge – the dispute is ongoing between LCC and SKDC as to ownership. It has been stressed that the matter needs clarification as soon as possible.

SKDC have submitted funds for the Community Cleaner in the sum of £640.38

Email correspondence received from a parishioner with regard to loud music being played on May Bank Holiday Monday.

Letter received from Ray Thompson with information regarding The Pond area and a historic photo of the clock face.

The Clerk wrote a letter of thanks for the High Street plants to Downtown.

Circulation:

Letter received from LCC with regard to Fire safety at home. Poster will be displayed on the Notice Board.

6. Matters outstanding

a) The Clerk thanks Councillors for the return of the GDPR Regulation Forms

b) Date for Opening of the Clock Pelter – it was suggested to approach the School and ask if the children could be involved with the opening, say after their school Fair. The Clerk to write to Headmistress and ask for dates.

There are some loose paving bricks which need to be made safe and also kiln dried sand needs to be swept over the area. Gonerby Moor Construction will be contacted for a quotation.

c) St Sebastian’s Graveyard plans are in course of being transferred to disc by Peter Blowers, a friend of Malcolm Hall. It was agreed that a small payment will be made as a thanks for the work undertaken.

Cllr. Critchley advised that it has become apparent there is a necessity for signs to be installed advising that CCTV is in operation at all time at the Hall including the camera overlooking Hill Top. The Memorial Hall is arranging for the signs and it was agreed that the Parish Council would pay for the signs to be erected at Hill Top.

7. Review of Internal Audit Plan and Health and Safety Policy

The Audit Plan was adopted at the 2nd July 2007 meeting, amended 3rd December 20076, 7th July 2008 and 17th April 2013. There being no further amendments the Plan was duly reviewed and left unchanged.

The Model Health and Safety Policy adopted in September 2010 was also reviewed and left unchanged as there had been no amendments advised by LALC.

8. Fixed Asset Register

The Chairman asked the Clerk to email the Fixed Asset Register to all councillors following amendment to include bollards at The Pond and number of High Street planters.

9. Review of Flag Flying Days

Flag flying days were reviewed and left unchanged.

10. Financial Matters

The Clerk presented the end of first quarter accounts for signature. These were duly agreed and signed off by the Chairman.

a) Report and Count Petty Cash

Petty cash was agreed and signed off by the Chairman

b) Accounts for Payment

The following Accounts were presented for payment by the Clerk:-

All the above payments were unanimously agreed.

c) Regular Bank Transfer Payments

Form signed by Chairman with proviso that any amendments need to be notified in future.

11. Advisory Groups

a) Planning

The Chairman read out a letter sent by Cllr. Maughan to SKDC Development Management with regard to Planning Application S19/0737 – erection of coffee shop with drive thru at Toll Bar Road, Marston outlining objections to the proposed development.

Cllr. Stokes advised that he is also raising objections.

S19/0781 Motor Fuel Group BP Service Station, MOTO Service Area, Old Great North Road, Great Gonerby - Alterations to existing forecourt canopy comprising an increase in height from 4.2m to 5.0m

S19/0884 Ms S Bedford 66 Long Street, Great Gonerby – Replacement of modern flat roof with pantile pitched roof, small extension and internal alteration within existing extension.

S19/0874 Ms D Billard 22 Long Street, Great Gonerby – Change of use of land to domestic use associated with No. 22 Long Street

S18/2349 Everards Brewery – Alterations to ground levels to provide a raised external seating area, erection of fencing and installation of festoon lighting. Planning Permission Granted.

S19/0144 Everards Brewery – Listed Building consent for works relating to the formation of a raised external seating area, erection of fencing and installation of festoon lighting. Planning Permission Granted.

S19/2040 – Mrs D Billard 22 Long Street - Change of use of land to domestic use associated with No. 22 Long Street. Planning Permission Granted.

S19/0810 Certificate of Lawful Use for Erection of tool shed/hobby building including car port at 66 Green Street, Great Gonerby

b) The Environment

The Pond Area – Bench seating to be deferred till September meeting.

It was agreed that planters would be sourced and installed in the area. The Clerk has agreed to look after the Planters going forward and with the help of Cllr. J Critchley will source suitable planters to be installed.

c) Amenity Areas

It was agreed that the Christmas tree could do with a trim and Cllr. Plant agreed to undertake this work.

The Clerk advised that a bush in St Sebastian’s graveyard needed removing as it had overgrown to burial plots. Two quotations had been obtained one for £100 and the other £72.42 from SK Environment. It was agreed to accept the quotation from SK Environment.

The Chairman suggested that it would be a good idea to walk round village to keep an eye on up keep of hedges, fences, overgrown areas etc. and advise home owners of any problems noticed.

d) Highways

Cllr. Thompson sent notification that all the heritage signs are now in situ.

12. Notices of Motions for Future Meetings

None.

13. Any Matters for Urgent Discussion

The Clerk spoke of the hedge at Hill Top – the matter to be deferred to September meeting.

The Clerk advised that the Pensions Regulator had received the Council’s declaration of compliance with regard to Pensions, with no changes made.

The Clerk is to liaise with the Recruiting Sergeant with regard to dates for the Christmas dinner.

Cllr. Stokes agreed to award the Parish Council a Grant in the sum of £250 under the Ward Member Grant Scheme run by SKDC. The Chairman thanked him for this kind gift.

Cllr. Thompson sent notification that the Memorial Hall are organising another litter pick next year and asked if the Parish Council would be interested in getting involved. It was agreed to approach the Memorial Hall and advise interest and request dates.

Cllr Hammond advised that several parishioners had noticed a smell of smoke lingering in the area of Pond Street but no sign of any smoke. It seems to generally appear when the wind is coming from a Northerly or

Easterly direction and it’s not the smell of the average garden bonfire!

It has been bought to the Council’s attention that the area in Belvoir Gardens near the development site is very overgrown with weeds. The Clerk will approach the owner and request a tidy up.

The Bassetts Close footpath is very overgrown . The Clerk will report to LCC and ask for the hedge to be trimmed back.

There is currently an advertising sign on the corner of Elms View/Belvoir Gardens. The Clerk was requested to contact the Company and ask them to remove same.

The public footpath in Easthorpe Road which runs through to Manthorpe is overgrown with nettles. The Clerk will report to LCC for attention.

There being no further business the meeting closed at 21:30.

Flag Flying Days:

15th August V J Day (Victory in Japan)
3rd September Merchant Navy Day
11th September 9/11 Twin Towers (to be flown at half-mast)
15th September Battle of Britain Day