2019 Parish Council Minutes of Meetings

GREAT GONERBY PARISH COUNCIL

Minutes of the Meeting held on Tuesday 7th May 2019 at 7.30pm at the Memorial Hall

Present: Cllr. Hutchinson Chairman, Cllr. J Thompson (Vice Chairman), Cllr. A Critchley, Cllr. I Hammond, Cllr A Mavros and Cllr. I Stokes, Cllr. A Maughan (LCC) and Cllr R Kayberry-Brown (SKDC)

Karri Davey was also in attendance as she has shown an interest in becoming a Councillor.

Prior to the Annual Parish Meeting all the Councillors signed their Acceptance of Office Declarations and the Disclosable Pecuniary Interest Form.

1. Apologies: Cllr J Critchley – Illness

Cllr R Plant – Work Commitments

Apologies to be recorded only.

2. Declarations of Interest/Dispensations

Cllr. Mavros declared an interest in the Planning Application No. S18/2349 submitted by Everard Brewery.

3. a) Nomination of Chairman and Vice Chairman

Cllr. Hutchinson advised of his willingness to stand as Chairman unless there was anyone else who would like to take on the role. No further nominations came forwarded and Cllr Hutchinson was duly nominated as Chairman. Proposed by Cllr. Thompson and seconded by Ian Stokes. Unanimously confirmed.

Cllr. Thompson confirmed his willingness to stand as Vice Chairman and this was proposed by Clr. Stokes and seconded by Cllr. Critchley. Unanimously confirmed.

4. Minutes signed from the Previous Meeting

The Minutes from the previous meeting were signed as a true record proposed by Cllr Thompson and seconded by Cllr. Critchley.

4. Official Correspondence and Circulation

Letter received from Malcolm Hall, Internal Auditor advising that in his opinion the Council can complete the Annual Governance Statement by ticking “Yes” in all boxes, with complete confidence.

There were however two issues which he wanted to raise. Firstly, to make our decision clearer regarding the amount of the requested Precept and this should be included in the Minutes and reference also made to the Budget which was appended.

Secondly, he advised that with reference to Council Meeting held on the 29th January 2019, this meeting being inquorate should not have been held. However the meeting continued and three decisions made which should not have:-

a) Approval of the Minutes from previous Meeting

b) Petty Cash sign off

c) Agree payments.

The Chairman asked for ratification of the three decisions taken at the Meeting on the 29th January 2019 and it was unanimously agreed that not only were the Minutes a true record but also all Councillors are happy with the decisions made.

As the Parish Council have no wish to withhold payment unnecessarily, a discussion took place with regard to outstanding payments should a meeting be inquorate in the future and it was agreed that an email would be sent to all Councillors asking for ratification for payments to be made.

Letter received from SKDC regarding the result of the Uncontested Election.

Letter received from the Pensions Regulator with regard to re-enrolment which needs to be carried out every three years.

Email received from Marston Parish Council with regard to works being carried out on the A1/Toll Bar Road site, expressing concern that gypsies may be about to move there. The Clerk has advised Marston PC to seek clarification from SKDC

Service Level Agreement received from LALC

Circulation

Clerks & Councils Direct

6. Clerk and Members to report back on matters Outstanding:-

Clerk Report

a) Security Cameras: The Clerk advised that £1,000 has been paid to the Memorial Hall as the agreed contribution towards the cost of the up-grade to the security system.

b) Annual Insurance Premium - The amount of cover afforded for the new Notice Board has been increased to £2000 and also the number of planters increased to 20. The annual premium is £421.44

c) High Street Planters - The clerk advised the Planters will be ready for installation at the end of May. Cllr. Thompson will liaise with Tony Jackson with regard to installation.

d) AGAR - The AGAR form needed to be re-signed as some of the figures had been copied incorrectly. Cllr. Hutchinson duly signed the new AGAR forms which had been authorised by the Internal Auditor.

7. Review of Risk Assessments and Data Protection

Risk Assessments: No changes made and unanimously accepted as unchanged.

GDPR: The Clerk produced a new GDPR Compliance Check List which needs completing. Cllr. Hutchinson asked for this to be distributed to all Councillors for completion and return to the Clerk. It was discussed that the PC holds very little data apart from information on two employees and details of the Electoral Role. The GDPR Regulations have not been amended since May 2018 and were nanimously accepted as unchanged.

8. Review of Standing Orders and Financial Regulations including Quotation Amounts

A review of the Standing Orders took place and were unanimously accepted unchanged.

A discussion took place with regard to Quotations amounts and the figures remain unchanged i.e. any expenditure above £1000 need full Council approval.

9. Financial Matters

a) Accounts for Payment: The Clerk produced the following Accounts for payment and also details of receipts and Transfers made:-

All the above payments and the payment to the Clerk in respect of mileage were unanimously agreed.

Payment of the Chairman’s Allowance in the sum of £500 was also agreed.

b) Up-date on Bank Transfer Payments: The Clerk has agreed to produce an up to date list of Bank Transfer Payments at the July Meeting.

c) Report on Petty Cash: The Clerk reported on the petty cash account, the balance being £19.44

10. Hall Representatives for Next Year: A discussion took place and it was agreed that Cllr. Hutchinson would step down as a Representative and that Cllr. Thompson and Cllr. J Critchley would continue as representatives

11. Advisory Groups

a) Planning

S19/0375 Hide Park Leather Company, College Farm, Great Gonerby Section 73 application for the removal of Condition 2 (nature of use and occupancy);

S19/0387 Hide Park Leather Co Ltd, Great Gonerby Erection of a two storey side extension to a warehouse building and any other applications received prior to meeting.

S18/2349 Everards Brewery 10 High Street Alterations to ground levels to provide a raised external seating area, erection of fencing and installation of festoon lighting.

S19/0240 Mrs D Ballard 22 Long Street Single storey rear extension (Section 73 Amendments to S18/0766)

S19/0638 Mr M Birtle Rose Garden Place, Toll Bar Road, Marston Full Planning Permission

S19/0660 Mr and Mrs B C Durgan Mill House, Gonerby Grange, Gadds Lane Use of land for keeping horses for private domestic use, formation of fencing, formation of track to serve existing barn and external lighting.

S19/0631 Mr and Mrs Hemstock The Old Manor House, 70 Long Street Side and rear extension to existing dwelling house.

S19/0632 Mr and Mrs Hemstock as above – Listed Building Consent

S19/0080 Mr D Balfe Richmond House, Occupation Lane proposed rear and side extension to Warehouse

S19/0735 Toll Bar Service Station, Toll Bar Road, Marston Erection of coffee shop with drive thru. Concerns regarding unsafe access have been expressed by Cllrs Maughan and Stokes and representations are in course to SKDC. Cllr. Stokes is asking for the application to be called in.

Apart from Application S19/0725 no objections received to the above.

Planning Permission has been granted for the following:-

S19/0115 7a Pond Street - Extension of existing single storey dwelling house to side and rear.

S18/2281 Budget Mini Skips – Change of use of land to skip hire

S19/0375 Hide Park Leather Company, College Farm – Section 73 application for removal of Condition 2 (nature of use and occupancy).

S19/0387 Mr I Blackburn College Farm – Erection of a two storey side extension to warehouse building.

b) Environment – Cllr. Thompson spoke again of his ongoing concerns regarding a missing link in the Footpath 4 which runs through to Manthorpe. Cllr. Thompson is still waiting for an answer from LCC regarding this ancient footpath’s missing 60yard link. Cllr. Thompson will continue to chase for a satisfactory resolution.

c) Amenity Areas – Cllr. Thompson again acknowledged that two heritage signs need to be put up and he will do this together with the Best Kept Village Runners Up Plaque which will go in the Notice Board.

d) Highway Matters

An updated Highways Report received from LCC. Belton Lane potholes once again discussed as it was noted that Highways had not repaired other side of bridge. Cllr. Maughan advised that a top surface dressing was scheduled to take place in the summer.

Sunken manhole covers on Newark Hill were once again reported. The Clerk agreed to bring the problems to the attention of Highways.

The Pond Area - The Clerk asked for a date for the “opening” as the sculpture is due for installation on the 9th May. It was agreed that before a date can be confirmed a “Plate” will need to be made and arrangements for the Grantham Journal to attend. A date is to be agreed at next meeting. Cllr. Thompson to ask Jean Bryant if she would be willing to take part in the ceremony.

Renovation work is now being carried out and it is hoped the area will soon be complete. Cllrs Hutchinson and Hammond are monitoring the works. The Clerk asked re gold bands to be painted on the bollards. It was agreed to leave this for the time being.

12. Notice of motions for future meetings

There were no motions.

13. Any Matters for Urgent Discussion

a) The Advisory Groups were updated and the Clerk will distribute the revised lists.

b) Speed Signs – No action to be taken as there is no provision in the budget for new signs.

c) The Clerk advised of an interment at St Sebastian’s which had taken place without notification to the PC. The Clerk to chase Funeral Directors involved.

d) The Clerk asked if she could obtain quotes with regard to enlarging the Plans for both St Sebastian’s burial area and also for Hill Top Cemetery and she felt the current plans would not last much longer due to wear and tear. This was agreed and the Clerk agreed to approach LALC to see if they could help in this respect.

e) The Clerk advised that Notice of Public Rights and publication for the unaudited AGAR will be displayed on the Parish Notice Board and Web Site from Monday 17th June to Friday 26th July

There being no further business the meeting closed at 21.10

Flag Flying Days:

6th June D Day

9th June Official Celebration of Queen Elizabeth II Birthday

21st June Armed Forces Day

27th June Veteran’s Day

7th July London Bombing